Admin Coordinator

Admin Coordinator

The Administrative Coordinator provides administrative and coordination support to the US-based team, enabling smooth day-to-day operations across time zones. The role exists to support effective communication, scheduling, documentation, and logistical coordination, while maintaining high standards of accuracy, organisation, responsiveness, and service delivery. The role focuses on strong administrative capability and the ability to work collaboratively.

Here at Buro Happold, expect the exceptional.

From the projects you will work on to the clients we work with. From career-defining opportunities to an inclusive and diverse practice where we all contribute to a more equitable world. From our reputation to our relationships. Wherever your Buro Happold career takes you, it’ll be anything but ordinary.

Your next role

• Provide end-to-end administrative support to assigned US-based stakeholders, ensuring smooth coordination across time zones
• Manage calendars, meetings, and appointments, including scheduling across multiple time zones
• Coordinate virtual meetings by setting up calls, sharing agendas, tracking actions, and following up as required
• Support travel arrangements, including booking flights, accommodation, and preparing itineraries
• Prepare, format, and maintain documents, reports, trackers, and presentations
• Maintain accurate records, spreadsheets, and databases to support administrative activities
• Act as a point of contact for administrative queries, responding promptly via email, messaging tools, and calls
• Liaise with internal teams to support information flow and administrative processes
• Handle sensitive information with discretion, ensuring confidentiality and data accuracy
• Assist with ad-hoc administrative and coordination tasks as required
• Identify opportunities to improve administrative processes and ways of working

Your skills and experience

• Bachelor’s degree in business administration, Commerce, Arts, or a related discipline preferred
• 1–2 years of experience in an administrative, coordination, or support role, preferably in a structured or detail-oriented environment
• Experience working in a highly detailed or structured environment
• Strong written and verbal communication skills
• Comfortable working with stakeholders in different time zones
• Proficiency in Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint
• Experience using spreadsheets, trackers, and basic databases
• Ability to manage multiple tasks, prioritise effectively, and meet deadlines
• High attention to detail and strong organisational skills 

Good to Have

• Experience in administrative or office coordination, travel booking, or personal assistance
• Ability to quickly learn new systems, tools, and software applications

What we offer you

Bring your knowledge and expertise to one of the world’s most respected consultancies.

• Competitive salary and benefits package including Annual Discretionary Bonus, Comprehensive Health Insurance Scheme for both you and your family, Group Personal Accident Cover
• Our 5-day workweek policy supports work-life balance, ensuring you have time to relax and recharge.
• A strong commitment to your continuous development. Whatever stage in your career, we have a learning and development programme that will enable and empower you  
• Benefit from our Employee Referral Bonus, rewarding you for bringing talented candidates into our fold
• A commitment to your wellbeing through a comprehensive Employee Assistance Programme (EAP) and wellness initiatives designed to support your mental and physical health
• Back to Work Program for Women - Swam Siddha - We're committed to empowering women, facilitating seamless re-entry into the workforce through our dedicated program
• Engage with our vibrant community through the Young Employees Forum, Diversity and Inclusion Forum, and BH Women's Network, fostering a supportive and diverse workplace culture
• Make a difference in the world with our Share Our Skills (SOS) program, offering opportunities to support local communities and those in need globally.
• An International Culture that wherever your career takes you at Buro Happold, you won’t be far from the exceptional.  

A place for everyone

Buro Happold values an individual's flexible approaches to working patterns as an important part of the way you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers.   

Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds, and experiences that shape us. Appreciating each other’s differences is key, we want employees to feel they don’t have to mask elements of their identity to thrive. 

We are working to change the lack of representation of marginalised groups in the built environment and are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing differences allows us to develop the most innovative and elegant solutions.

Please let us know if there are any adjustments, we could make to the application process to make it easier and more comfortable for you. Contact IndiaHR@burohappold.com so we can work with you to support you throughout your application. 

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