PO Processing Associate

Smiths Detection is a global leader in the development, manufacture and management of security and detection solutions designed to make the world a safer place. Our technology provides threat detection and screening solutions for customers in our key markets: aviation, ports and borders, defence, and urban security.

Our expertise spans 21 global offices, seven manufacturing sites and five R&D centres, with a global network of 3,000 dedicated colleagues contributing towards over 40 years at the frontline of advances in safety and security.  

This results in careers built on variety and the opportunity to work on a range of state-of-the-art solutions, where you can develop your knowledge and experience every day.

Job Purpose:

To convert approved Purchase Requisitions into approved Purchase Orders. Job will require performing quality checks over the Purchase Requisition; confirming approval has been obtained by the requester in line with the Delegation of Authority, checking structure of the Purchase Requisition to allow easy invoice payment later, confirm key fields entered correctly (such as currency of invoicing). Finally, create & approve a Purchase Order for issuing to the supplier.

Duties:

• Track approved Purchase Requisitions for conversion into Purchase Orders.
• Quality review Purchase Requisitions according to standard operating procedures and best practice.
• Obtain and file supporting documentation for each Purchase Requisition.
• Create Purchase Orders in SAP system.
• Approve colleague’s Purchase Orders in SAP system (maintaining 4-eyes review principles).
• Advise colleagues on appropriate Purchase Requisition structure and best practice for efficiency of overall PTP process.
• Suggest improvements to the PO Creation Process.
• Provide supporting evidence for the purposes of Internal and External Audit.
• Ad Hoc projects and tasks as required.

Education

• Bachelors degree in commerce from a reputed University in India.

Experience

• Minimum 3 years experience working in the Purchase to Pay process of a multi-national corporate environment.
• Experience using the Purchase Order element of a large ERP system, preferably SAP.
• Experience of providing evidence to external and internal audit teams.
• Experience in an audit or quality function beneficial.
• Strong Excel skills and Microsoft office programmes

Knowledge/Skills/Other attributes

• Demonstrable understanding of the key principles behind a Purchase to Pay process.
• Knowledge of good practice in a Purchase to Pay process.
• Eye for detail.
• Ability to learn and share knowledge.
• Open, collaborative and positive style willing to actively support colleagues.
• Flexible approach to new bedding in the new processes.
• Willing and able to identify and support change and continuous improvement in own and wider business environment.
• Fluent in English language; reading, speaking, writing and listening.

Planning and Decision Making:

Confidence to assert the following of procedure to senior stakeholders.

Impact and Scope: 

• This job will be a “founding member” in the PO Process Team. Possibility of future career development into the team manager in due course.
• The PO Process Team will start with APAC and Middle East entities, likely expanding in scope to take in further group entities over time.

We offer…

Join us and we’ll help build your career, with excellent training and opportunities for career growth across the business, both locally and globally. You’ll experience an inclusive environment, with strong leadership and a focus on safety and wellbeing. You’ll also have the flexibility to choose from a wide range of benefits to suit your lifestyle, offering you and your family support from a health and wellbeing, financial and lifestyle perspective.

Join us and work for a world-leader, with the benefits and training to reward your dedication and skills. Be part of a team where we are making the world a safer place.

We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity.

At no time during the hiring process will Smiths Group, nor any of our recruitment partners ever request payment to enable participation – including, but not limited to, interviews or testing. Avoid fraudulent requests by applying jobs directly through our career’s website (Careers - Smiths Group plc)