Specialist Payroll Accounting

Role Purpose

Process HR Shared Service (HRSS) transactions in accordance with defined Service Level Agreements guided by appropriate financial & human resources policies and procedures for assigned area. Provide client support on HRSS transactions within the HR systems, payroll, taxation or functional area designated. Ensure that all data entered and maintained in HR, payroll or benefits systems is to the highest integrity through regular audit and feedback coaching to end-users. Contribute to the continuous improvement of processes to maximize efficiencies and eliminate redundancies. Track and report defined Service Level Agreement requirements and metrics.

Key Accountabilities

Accounting

• Facilitate payroll processing by ensuring the Human Resources Information Systems is maintained and ensure data integrity and systems availability. • Ensure databases are set-up, are accurate and maintained. Ensure employees payments processes on time, interfaces are maintained and queries are resolved in a timely manner. • Process monthly payroll and compliance in accordance with Service Level Agreements. • Collate & validate various payroll inputs e.g. Employees changes, Incentives, Onetime, Deductions, leaves etc. and ensure processing with accuracy. • Payroll vs GL Reconciliation and ensure GLs are matches with Payroll reports. • Payroll GL accounts reconciliation in a designated format and meeting policy guidelines • Month closing and year end closing activities as per given timelines. • Provide inputs on process improvements if required. • Handle various Audits independently for HRSS Payroll & Accounting team e.g. SOX Control testing, Statutory, Annual & Compliance audits.
• Process Global payroll and employees’ salaries transactions in accordance with Service Level Agreements and with utmost accuracy. - Liaise with both internal and external customers as well as payroll vendors to obtain accurate and complete financial data. - Administer the processing of fixed & variable components of pay i.e. Incentives, Onetime payments, ESOPs, Deductions etc. through a defined process. - Support with report preparation, invoice processing, intercompany charge processing. - Analyze all journals and data provided by external payroll providers and ensure Journals matches with the payroll reports. - Support accounting team with balance sheet GL accounts reconciliation and ARM upload in the Oracle. As part of reconciliation, review a variety of documents, reports, Journals etc. for detailed research.
• Closely working with Payroll vendors on day 2 day challenges if any. - Completion of Month closing and year end closing activities as per given timelines - Provide input to decisions for future system enhancements and process improvements. - Handle various Audit independently for HRSS Payroll & Accounting team. Coordinate with HRSS Payroll and Accounting team and working on auditors on audit requirements within timelines with no observations. - Audit includes SOX, Statutory, Annual & Compliance audits. - Working with G&C team and Auditors to ensure all the documents, schedules, reports etc. are shared within the timelines and accurately. Coordinate with internal stakeholders and handle audit queries or follow ups accordingly. - Maintain high level of confidentiality.
• Ability to work with different stakeholders e.g. Payroll, HRIS, HRSS, Finance etc. on resoling payroll or payroll accounting related issues or challenges. 

Key Skills & Experiences

Education –

Associate Degree or Bachelor's Degree in Commerce or technical institute degree/certificate in Accounting

Experience –

5+ years progressive work related experience in Payroll Management, Payroll Accounting, Financial General Accounting, Financial & Statutory Audit with demonstrated proficiency. 

Required Skills –

• Payroll systems and processes
• Knowledge of accounting principles including general ledgers and journal entry, reconciliations.
• Communication skills
• Problem solving skills
• PeopleSoft Finance experience is preferable.
• Accurate data entry
• Microsoft Word & Excel
• Data Analytical and problem solving skills

Technical Skills and Knowledge –

• Demonstrated knowledge of People Soft or other E.R.P. finance system 
• Demonstrated proficiency in accurately populating databases with necessary information in designated time periods 
• Demonstrates clear, concise, and succinct communication skills including adapting both verbal and written communication to the needs and level of the user