Associate Records, Office of the Registrar

Associate Records, Office of the Registrar

Department

Office of the Registrar

Entity

Aga Khan University

Location

Karachi, Pakistan

Introduction

Aga Khan University (AKU), chartered in 1983 as Pakistan's first private international university, is committed to the provision of education, research and health care of international standard relevant to Pakistan and the region. The affiliated Aga Khan University Hospital has well-equipped investigative services and provides state-of-the-art clinical facilities.

Aga Khan University’s Office of the Registrar in Pakistan is primarily responsible for student recruitment/outreach and admissions, maintaining the integrity of student academic records, maintenance of the University's database, convocation ceremonies, providing secretariat support to the academic committees and complying with the University’s academic quality assurance policies. 

As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

Responsibilities

Reporting to the Associate Registrar or designate, your responsibilities will include:

• managing each student’s academic data online in AKUROSS including term activation, class enrolments, service indicators, score entries, etc.
• managing results and transcripts of onboard students and graduates of School of Nursing and Midwifery.
• processing different ongoing requests received from onboard students and graduates via Registrar Office's counter and email
• completing the process for financial clearance for students prior to their enrollment or examinations and preparing and dispatching results and other correspondence letters to the students and their parents in a timely manner
• assisting in filling documentation of onboard students and graduates  
• providing secretarial support to the Assessment and Progression Committee, SONAM on taking notes of the meeting and recording the action points or matters arising from the previous minutes
• managing Pakistan Nursing Council registration/enrollment of the newly enrolled students and alumni of the University
• grouping of students for nursing programme in consultation with the supervisor
• compiling data of newly admitted students of the School of Nursing and Midwifery, including managing student files received from the Admission’s Office
• generating student information reports in consultation with the supervisor, as and when needed
• assisting in graduation and convocation related work.

You should have:

• at least Bachelor’s degree, preferably Master’s from HEC recognized university
• at least 3-4 years’ experience of working directly with young people preferably in an academic setting
• experience of working in environments where there are tight time schedules
• excellent interpersonal skills and language competency [both written and verbal]
• ability to handle multiple tasks and perform work under pressure and meet deadlines
• ability to work both independently and as a team member
• knowledge of PeopleSoft Campus Solutions or proficiency in the use of Microsoft Office, especially MS Excel.

Comprehensive employment reference checks will be conducted.

The Aga Khan University is committed to the principles of equal employment opportunity for all employees and to providing employees with a work environment which is free from discrimination and harassment. All employment decisions at AKU are based on business needs, job requirements and individual’s qualifications and experience, without regard to race, colour, caste or creed, national, social or ethnic origin, gender (except where gender is a bona fide occupational qualification). AKU does not discriminate among the job candidates on account of any of these characteristics.