100000000034.Manager, Board Affairs

Executive Board Coordination:

• Oversee the scheduling and organization of board meetings, ensuring that all logistical details are meticulously planned and executed.
• Develop comprehensive agendas in collaboration with the Hiring Manager, ensuring alignment with strategic objectives and priorities.
• Distribute meeting materials in a timely and efficient manner, ensuring all board members are well prepared.
• Document detailed and accurate minutes during board meetings, capturing key discussions, decisions, and action items for future reference.
• Manage the review and approval process for minutes and decisions, ensuring accuracy and adherence to governance standards.
• Coordinate with the Translation and Interpretation Institute (TII) to ensure accurate translation of materials and communications as needed.
• Manage the Board Affairs team and the Board Champions to ensure their excellence execution of their roles.

Strategic Board Engagement:

• Design and implement tailored engagement plan for board members, fostering strong relationships and active participation.
• Facilitate meaningful interactions between board members and key stakeholders, gathering valuable feedback and insights to inform board decisions.
• Ensure effective communication channels are maintained, enabling seamless information flow and collaboration.

Annual Planning and Coordination:

• Develop and maintain the Board’s annual calendar, scheduling key meetings, events, and activities to align with organizational goals and milestones.

Meeting and Event Management:

• Prepare or review detailed seating charts and supervise arrange meeting rooms to create a professional and conducive environment for board meetings.
• Conduct thorough pre-meeting research on relevant topics, providing comprehensive background information and context for board discussions.
• Manage the process of ensuring end to end meeting preparations, execution, logistical arrangements and post actions are effectively and efficiently implemented.

Performance Evaluation and Improvement:

• Organize and facilitate board evaluations and assessments, ensuring a structured approach to performance review and continuous improvement.
• Analyze feedback from evaluations to identify areas for development and implement action plans to enhance board effectiveness.
• Collaborate with board members and senior leadership to incorporate feedback into strategic planning and decision-making processes.

Stakeholder and Affiliate Coordination:

• Act as the primary liaison for coordinating the affairs and activities of Boards and Committees of Qatar Foundation Affiliated Entities.
• Promote the sharing of best practices and collaborative initiatives across different entities, fostering a cohesive and unified approach.
• Ensure effective communication and alignment between the Board of Directors and affiliated entities, supporting the achievement of common goals.

Research and Analysis:

• Conduct in-depth research on topics relevant to board discussions, providing well-informed insights and recommendations.
• Stay informed about industry trends, regulatory changes, and best practices in corporate governance to support informed decision-making.
• Prepare detailed reports and presentations for board members, synthesizing complex information into clear and actionable insights.
• Review research briefs, reports, studies, and presentations prepared by the team or as requested by the Hiring Manager.

Confidentiality and Compliance:

• Uphold the highest standards of confidentiality and integrity in all board-related activities and communications.
• Ensure compliance with organizational policies, governance frameworks, and legal requirements.
• Maintain accurate and up-to-date records of all board activities, ensuring transparency and accountability.
• Other reasonable tasks as assigned by supervisor.

Minimum Knowledge, Skills & Experience:

• Bachelor’s degree in a relevant field, preferably Law. Master’s Degree in desirable.
• 8-10 years of relevant full-time work experience, 3 of which at a supervisory level.
• Training on effective Corporate Secretary and Governance is desirable.
• In-depth knowledge of board governance and development, board meeting operations, and board records management.
• Exceptional communication, organizational and time-management skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong analytical and research skills.
• Excellent interpersonal skills with the ability to engage effectively with senior executives and stakeholders.
• High degree of professionalism, discretion, and confidentiality.
• Strong leadership and team management skills.
• Attention to detail and a commitment to accuracy and quality.
• Proactive and able to work independently with minimal supervision.
• Excellent writing skills with the ability to draft and edit a variety of written reports and communications and to articulate ideas clearly and concisely; Arabic proficiency is an advantage.
• Proficiency in MS Office applications.