Administrative Assistant

Job Description

• Document Management: Create, format, and proofread various documents, reports, and presentations using Microsoft Word, Excel, and PowerPoint. Maintain an organized filing system for digital and physical documents.
• Communication: Manage and respond to emails, phone calls, and inquiries. Draft and edit business correspondence, and distribute internal and external communications.
• Scheduling: Coordinate and manage calendars, meetings, appointments, and travel arrangements for team members and executives using Microsoft Outlook.
• Data Entry: Enter and maintain accurate data and records in spreadsheets, databases, and CRM systems, primarily using Excel.
• Office Support: Provide general office support, including ordering office supplies, managing inventory, and ensuring a clean and organized
  workspace.
• Meeting Coordination: Schedule, coordinate, and prepare materials for meetings. Take minutes and follow up on action items as needed.
• Visitor Management: Greet visitors, clients, and guests, ensuring a professional and welcoming experience.
• Administrative Projects: Assist with special projects, research, and data analysis as assigned.

Skills

• Exceptional proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills with a keen attention to detail.
• Effective written and verbal communication abilities.
• Excellent time management and multitasking skills.
• Discretion and a strong sense of confidentiality.
• Ability to work both independently and collaboratively in a fast-paced environment.
• Strong problem-solving skills and a proactive approach to tasks.

Qualifications

• Bachelor’s Degree
• Must have Valid QID and NOC.
• Available to join immediately.
• At least 3 years experience as an Administrative Assistant or in a similar role.

Job ID 230524-114BS