CIRS Administrative Assistant

Georgetown University in Qatar (GU-Q) is dedicated to fulfilling Georgetown University’s mission of promoting intellectual, ethical and spiritual understanding through serious and sustained discourse among people of different faiths, cultures, and beliefs. Embodying this spirit of the University, Georgetown’s Qatar campus undertakes education, research, and service in order to advance knowledge and provide students and the community with a holistic educational experience that produces global citizens committed to the service of humankind. We demonstrate the values of Georgetown University; seek to build upon the world-class reputation of the Edmund A. Walsh School of Foreign Service; and work with our partner, Qatar Foundation, in its endeavors to achieve the Qatar National Vision 2030.

Requirements

The Center for International and Regional Studies (CIRS) at Georgetown University in Qatar (GU-Q) is seeking a highly organized and detail-oriented Administrative Assistant. This role is integral to the smooth functioning of the Center, providing administrative support for its events, and outreach activities.

As this position is based in Doha, Qatar and offers no relocation assistance, GU-Q is looking for locally based candidates only. This is a full-time, one-year term, renewable position.

Key Accountabilities

• Provide comprehensive administrative support to CIRS, ensuring the smooth execution of public events departmental initiatives and other activities.
• Coordinate outreach by managing CIRS databases and mailing lists.
• Actively contribute to event planning and execution, including coordinating logistics, and promoting CIRS public events and initiatives.

Key activities

• Coordinate and support CIRS public events, including organizing logistics for guest speakers, preparing materials, and providing on-site assistance.
• Oversee contact databases, ensuring accurate and up-to-date information for communications with local and international constituents.
• Facilitate travel arrangements and logistics for CIRS staff, including preparing itineraries and ensuring compliance with institutional policies.
• Compile departmental reports, assuring their consistency and accuracy.
• Create marketing materials for CIRS activities, including social media posts and web pages.
• Promote CIRS public events by supporting the development of print and electronic materials, and managing registration for these events.
• Prepare and coordinate the dissemination of invitations to CIRS public events.
• Support CIRS financial processes by preparing reimbursement paperwork, providing documentation for CIRS Pro-cards, and ensuring compliance with GU-Q audit requirements.
• Assist in onboarding new employees.
• Coordinate Executive Director’s (and other CIRS staff as needed) meetings, maintain staff calendars, and welcome visitors.
• Coordinate the hiring and direct the day-to-day activities of student workers.
• Book an provide technical support for meeting spaces.
• Maintain the department's physical appearance.
• Other similar duties, as assigned.

Requirements

• Bachelor’s degree or equivalent number of years’ professional experience.
• 2+ years’ experience providing professional administrative support to a department; preferably in a multinational organization.
• Experience in a multicultural environment is highly desirable.
• Knowledge of administrative and clerical procedures.
• Proactivity, attention to detail, ability to organize work.
• Strong command of the English language, both verbally and in writing. 
• Strong proficiency with Windows and MS Office, especially MS Excel and MS PowerPoint.
• Strong interpersonal and communication skills.

Current Georgetown Employees:

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University in Qatar, you must submit a resume/CV for each position of interest. Documents are not kept on file for future positions.

Need Assistance:

Need some assistance with the application process? Contact us at guqhr@georgetown.edu.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff athttps://benefits.georgetown.eduor view the online interactive benefits guidefor more information.