Document Control Officer

Key Responsibilities

Documentation Management

• Maintain an organized and secure document management system, both physical and digital.
• Ensure proper indexing, labeling, and filing of documents for easy retrieval.
• Track, manage, and archive all incoming and outgoing documents, ensuring compliance with company policies.

Version Control

• Implement and maintain a system for document version control to track changes and updates.
• Ensure that obsolete versions of documents are removed and archived appropriately.

Compliance and Standards

• Ensure all documents comply with company policies, regulatory requirements, and applicable standards.
• Conduct periodic audits to ensure documentation accuracy and compliance.

Support to Internal Teams

• Provide accurate and up-to-date documents to support internal teams and management.
• Assist in preparing and submitting reports or documentation for
• regulatory or compliance purposes.

Coordination and Reporting

• Coordinate with relevant departments to ensure timely submission of documents.
• Generate reports on document status, updates, and archival processes for senior management.

Qualifications

Education:

• Diploma or Bachelor’s degree in Business Administration, Information Management, or a related field.

Experience:

• Minimum of 2 years of experience in document control, record management, or a related role.
• Experience in implementing or managing document control systems is a plus.

Skills:

• Excellent organizational and time management skills.
• Proficiency in document management software and Microsoft Office Suite.
• Strong attention to detail and accuracy.
• Ability to handle sensitive and confidential information with discretion.
• Fluency in Arabic and English is required.

Key Competencies

• Attention to Detail
• Organizational Skills
• Communication and Collaboration
• Compliance Orientation
• Problem-Solving

Working Conditions

• Office-based role with occasional coordination with external vendors or regulatory bodies.
• Standard working hours with occasional extended hours during reporting periods.