Procurement Coordinator

Job Description:

Job summary:

The Procurement Coordinator is responsible for executing essential purchasing functions and managing the material flow to ensure that all outsourced and purchased products meet targets for time, quality, and cost, directly supporting customer satisfaction and operational efficiency. Following up the contracts start and end dates with suppliers. This role involves active supplier and inventory management.

LIST OF RESPONSIBILITIES:

• Comply with all Aviation, Safety, Quality and Export Control Regulations and Procedures

  
  
  

• Comply with all Airbus Helicopters Management Systems, Policies and Regulations

  
  
  

• Process, track, and manage purchase requisitions and purchase orders (POs) from creation through delivery and receipt

  
  
  

• Verify accuracy of PO details, including pricing, terms, and delivery schedules

  
  
  

• Follow up on outstanding POs and expedite orders as necessary to meet internal deadlines

  
  
  

• Ensure all procurement documentation (quotes, approvals, POs) is properly filed and archived

  
  
  

• Communicate with various internal departments to understand their needs and ensure timely fulfillment of procurement requests

  
  
  

• Maintain and update supplier information, contracts, and pricing databases

  
  
  

• Assist in the onboarding and qualification process for new vendors 

  
  
  

• Serve as a primary point of contact for routine supplier inquiries and resolve simple discrepancies related to orders and invoices

  
  
  

• Act as a focal point to consolidate and maintain accurate data related to main suppliers

  
  
  

• Perform supplier audits on a regular basis

  
  
  

• Gather and analyze procurement data to assist the Procurement Manager in preparing reports on cost savings, supplier performance, and purchasing trends

  
  
  

• Ensure adherence to internal financial controls and procurement policies

  
  
  

• Apply continuous improvement approach to all procurement activities

  
  
  

• Perform other duties as assigned.

  
  
  

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

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