National Project Officer (Operations Management Team (OMT))

KEY ACCOUNTABILITIES (not all-inclusive, within delegated authority):

1. Maintain a fully functional Secretariat for the OMT:

• Develop a work plan in a consultative manner
• Supporting the work plan execution: coordination of planning process; budget monitoring; operations coordination; reporting; and documentation.
• Regularly update the LTA database and HR roster within the relevant systems;
• Participate in the meetings and support OMT, OMT Working Groups and BOS taskforce Committee as necessary;
• Update the OMT and OMT working groups’ progress and notes of records, briefs in OMT records; and
• Undertake any other activities assigned by the Chair of the OMT.

2. Coordination and support the preparation of the Business Operations Strategy:

• Align all OMT operations with the 2020 Quadrennial Comprehensive Policy Review through implementing the UN reform objectives in operationalize the leaving no behind initiative.
• Ensure that the Efficiency Agenda milestones are achieved ensuring a proper utilization of the UNDG’s enablers including Mutual Recognition, Costing and Pricing and Client Satisfaction.
• Lead the establishment of the location independent common services through the LSSCs;
• Establish, strengthen and solidify the OMT workflow to increase engagement points and synergies amongst UN entities through liaising and supporting the Technical Working Groups;
• Ensure an adequate design and implementation of OMT common services plans including resource mobilization in support of common operations;
• Ensure that large contracts negotiated by the OMT are covered by a Memorandum of Understanding (MOU), and/or Service Level Agreements (SLAs) amongst UN entities and to accelerate the establishment of common Long-Term Agreements (LTAs) between participating entities and the service provider/supplier;
• Liaise with all UN entities to have an efficient management of the common service budgets at the country level, including the development of the annual budget and ensuring agreement is reached on the budget;
• Oversee the Task Forces working on initiatives under the OMT;
• Provide support and advice to other interagency platforms with regards to the provision of operational support system through common services, in particular in the area of programmes (Result Groups);
• Lead the end of cycle review/evaluation of the BOS as a basis for the BOS development for the next cycle. It is recommended to execute this evaluation concurrent with the UNSDCF review. Lead on the conceptualization and annual updates of the BOS by ensuring a unified vision is translated into concrete, measurable activities which increase efficiencies and/or improve quality Provide inputs to the OMT chairs on the performance appraisal of the staff members involved in the OMT and/or any of its Task Forces reflects their role and results to be achieved, as this plays a critical role in terms of incentive and accountability.

3. Support the RCO with day-to-day coordination with counterparts to advance the DaO agenda:

• Coordinate between UN entities, Government and relevant counterparts to promote a One UN approach towards programme and operational coordination;
• Support the RCO with piloting innovative tools that will enhance operational coordination;
• Supports the roll out of existing initiatives that support the DaO agenda;

4. Support OMT and its Working Groups on common services for the designated service line(s):

• Lead on the assessment of the BOS implementation, results and existing common services and identify areas where these services can be improved, and costs reduced;
• Monitor the implementation and progress of work plans, identify constraints/delays and bring to the attention of OMT Chair.
• Maintain the information flow at all classification levels within the OMT and initiate follow-up actions.
• Supported communication efforts in the One UN Knowledge Exchange Network on Yammer platform for OMT by posting up to date information to the different sections when needed.
• Maintained system-wide contacts on the coordination of matters related to day-to-day operations.

5. Perform such other duties as may be assigned.