المهارات
Key Responsibilities:
Administrative Support:
- Manage daily office operations, including scheduling meetings, handling correspondence, and maintaining records.
- Prepare and organize documents, including client agreements, proposals, and reports.
- Maintain a filing system for physical and digital records for quick and efficient retrieval.
Client Interaction:
- Serve as the first point of contact for clients, handling inquiries and directing them to the appropriate team members.
- Assist in onboarding new clients by collecting and verifying required documents.
- Coordinate with clients on deadlines, follow-ups, and updates on business setup processes.
Coordination and Communication:
- Liaise with government departments (e.g., DED, Free Zones) and external service providers to follow up on licensing and registration processes.
- Coordinate internal communications between departments to ensure smooth workflow.
Documentation and Compliance:
- Ensure all client and company documents meet legal and regulatory requirements.
- Assist in preparing documents for visa applications, trade licenses, and renewals.
Financial and Operational Tasks:
- Maintain records of invoices, receipts, and office expenses.
- Assist in budget management and prepare basic financial reports for review.
Office Management:
- Manage office supplies, coordinate with vendors, and maintain office equipment.
- Organize meetings, conferences, and team events as required.
- Ensure compliance with company policies and maintain a professional office environment.
Data Management and Reporting:
- Update CRM systems with client information and track project progress.
- Generate and distribute periodic reports to management and clients.
Key Skills and Qualifications:
- Education:
- Bachelor’s degree in Business Administration, Office Management, or a related field is preferred.
- Experience:
- 2–4 years of experience in an administrative role, preferably in a business consultancy or similar environment.
- Technical Skills:
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and CRM systems.
- Knowledge of UAE business setup procedures, Free Zones, and government regulations is an advantage.
- Soft Skills:
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- High attention to detail and a proactive approach to problem-solving.
Fluency in English is essential.
