Administrative Assistant

Administrative Assistant

Working at Abbott
At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You’ll also have access to:

• Career development with an international company where you can grow the career you dream of.

  
  
  

• A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune.

  
  
  

• A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists.

  
  
  

The Opportunity
This position works out of our Dubai location in the Nutrition division.

This is a fixed term contract role for 1 year

About Nutrition Division

Our nutrition business develops science-based nutrition products for people of all ages, from helping babies and children grow, to keeping adult bodies strong and active. Millions of people around the world count on our leading brands – including Similac®, PediaSure®, Pedialyte®, Ensure®, Glucerna® – to help get the nutrients they need to live their healthiest life.

Job purpose

The Administrative Assistant provides comprehensive administrative, operational, and coordination support across the MEAP regional teams (Finance, Medical, IT) by coordinating schedules, communications, budgeting administration, supplier onboarding, contracting, invoices review and payments, documentation management, and cross-functional execution to ensure smooth regional operations.

What You'll Do

• Provide daily administrative support to regional teams, including leadership calendar management, travel coordination, expense processing, and maintenance of regional databases, contact lists, and shared repositories.

  
  
  

• Coordinate regional events, workshops, business reviews, and leadership visits, including logistics and preparation of supporting materials.

  
  
  

• Prepare and submit expense reports, purchase orders, and vendor onboarding requests ensuring adherence to corporate compliance requirements.

  
  
  

• Own and manage Rapidflow operational tool for raising Purchase Orders and Budget Management (with Finance alignment) including user access, updates, releases, and vendor coordination.

  
  
  

• Manage procurement onboarding requirements, including vendor documentation, internal assessments, Legal/Quality reviews, and cybersecurity risk evaluations.

  
  
  

• Validate and process MPSA and SOW documents, route them for required approvals/signatures, and proactively manage contract renewals.

  
  
  

• Review vendor invoices, verify documentation alignment with checklist and SOW terms, track billing milestones, and ensure timely payment processing.

  
  
  

• Prepare month end accounting submission and manage Intercompany Billing (ICB) workflows through CORA in coordination with Corporate Finance.

  
  
  

• Maintain organized contract, vendor, and financial files in shared folders; ensure compliance with retention policies and support internal/external audits.

  
  
  

• Manage all approval and signature workflows through DocuSign and maintain clear communication with partners to ensure timely processing.

  
  
  

Qualifications & Experience

• Bachelor’s degree in Business Administration or equivalent.

  
  
  

• Minimum 5 years experience in providing administrative support.

  
  
  

• Proficiency in Microsoft Office applications such as Outlook, Word, Excel and PowerPoint.

  
  
  

• Excellent interpersonal, written and verbal communication skills.

  
  
  

• Strong organizational and follow-up skills, as well as attention to detail.

  
  
  

• Ability to handle multiple priorities and operate with a sense of urgency as required.

  
  
  

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us atabbott.com, on LinkedIn athttps://www.linkedin.com/company/abbott-/, and on Facebook athttps://www.facebook.com/AbbottCareers.