Office Manager/Logistics Coordinator

About Liberal Construction

Liberal Construction was established in 2010 in support of the U.S. Military’s mission in the Middle East. Today, Liberal is a global organization headquartered in the U.S. providing design/build (D/B) and design/bid/build (D/B/B) services for Federal and private sector customers. Liberal is an SBA-registered small business. Based in Virginia, Liberal Construction maintains offices in UAE and Bahrain. 

We have a culture of innovation where our employees can make a difference and we are looking for like-minded, dynamic individuals to come and join our rapidly expanding team. Our employees are our most valuable resources, and we strive to ensure everyone is treated as such.

We are seeking a proactive and organized Office Manager/Logistics Coordinator to manage office operations while coordinating logistics for our projects. The ideal candidate will have construction procurement experience in the UAE, a solid understanding of logistics, and the flexibility to travel to Djibouti and Bahrain when needed.

Essential Duties and Responsibilities

• Manage daily office operations and maintain an organized, efficient, and professional work environment.
• Oversee office supplies inventory, procurement of office materials, and coordination with international vendors.
• Handle incoming and outgoing correspondence, official memos, and communications for management.
• Maintain physical and digital filing systems for contracts, invoices, personnel records, and project documents.
  
• Support management with documentation, meeting coordination, and communication.
  
• Manage logistics for materials, equipment, and personnel across project sites.
• Monitor inventory, shipment status, and delivery timelines.
• Maintain logistics documentation including commercial invoices, packing lists, airway bills, and customs clearance paperwork.
• Maintain relationships with suppliers, freight forwarders, and subcontractors.
• Prepare logistics reports and ensure timely communication with project teams in Bahrain & Djibouti. 
• Coordinate with the Finance and Procurement Departments for documentation needed for audits and reviews.
• Generate periodic office/admin performance reports when required.
• Ensure adherence to company policies, procedures, and quality standards.

Knowledge, Experience, and Special Skills Required:

• Solid understanding of logistics, international shipping, and supply chain processes
• Minimum 2 years of construction procurement experience in the UAE
  
• Proficiency in MS Office
• Valid driver’s license
• Detail-oriented, proactive, and able to work independently
• Willingness and ability to travel to Djibouti and Bahrain when required