• Attend to the reception, making sure that all guest and visitors are attended to
• Usher clients to the meeting rooms, advising responsible personnel about the client’s arrival
• Taking beverage requests from clients (serving drinks as necessary)
• Maintaining the reception area and meeting rooms organized at all times
• Deal with all enquiries in a professional and courteous manner, in person, on the telephone or via e-mail
• Answering phones and operating the switch board, taking / relaying messages to the staff.
• Arranging for courier pick up
• Distribution of courier delivery
• Distribution and sorting out of mails
• Giving instructions to company drivers
• Maintaining records like: visitor logs, meeting room reservations, phone directories
• Assist staff in requests like, stationery and stamp requests
• Inventory stationery and pantry items, replenish stock as needed
• Assisting Admin / Accounts in reviewing invoices from couriers and service providers
• Coordinate with building maintenance/ IT for any AC, facilities, equipment, service issues
• Carry out instructions given by the management team and head office
• Coordinate office activities
• Allocation of driver’s tasks and allocation of company cars depending on nature of the task
• Company Car Maintenance – Service requirements & Insurance renewal
• Management of petty cash on a weekly basis
• Assist in dairy management, driver booking and other admin assistance for Managing Partner
• Any other adhoc jobs as assigned
• 2 years’ experience in hospitality industry or customer service or related field
• Passionate about service and service excellence, with a ‘will do, can do’ attitude
• Experience working with people of different backgrounds and a high level of cultural competency
• Excellent oral and written communication skills
• Computer / Technology literate
• Flexible and dynamic with an enthusiastic approach – with a positive and upbeat attitude;
• Proactively builds networks with key clients as well as with people in the organisation;
• Highly organized, efficient and professional with a sense of urgency and good time management;
• Takes initiative, is pro-active and flexible with great problem resolution skills – sound decision making and judgement;
• Ability to work confidently, proactively, use initiative, be decisive and be able to consistently perform well when under pressure;
• Ability to maintain confidentiality
• The ability to juggle and track multiple tasks and responsibilities
• Demonstrated commitment to the success of co-workers and to the organizational mission
• The ability to juggle and track multiple tasks and responsibilities
• Demonstrated commitment to the success of co-workers and to the organizational mission.
Rethink is a boutique accounting, audit, compliance, vCFO services, HR consultancy, and business advisory firm with offices in Dubai and Abu Dhabi (ADGM) focused on providing entrepreneurial businesses of varying sizes with timely, proactive, and customized business solutions from startup and early development to the latest stages of a business's lifecycle. We partner closely with a number of legal, corporate service, and private equity firms to provide a full service platform for individuals setting up companies and operations in the UAE. Our services include; • Accounting and Bookkeeping Services - Accounting System Implementations, Finance Officer for DIFC & ADGM Regulated Entities, Payroll Administration • Audit • HR Consulting - General HR Consulting and Advisory Services, Talent acquisition and Management • Regulatory and Compliance Services - Authorization Services, Compliance Monitoring Program and Control Testing Assurance, Health checks and Targeted Assurance, Regulatory Governance Review and support, Training, Regulatory Change Management, Compliance human capital and Ongoing Compliance Adviser • Due Diligence and Valuation • vCFO Services- Virtual CFO services • Venture Capital, Private Equity, Family Office and Private Investor Support Services • Start-up and Entrepreneur Support Services • Business Centers and Incubator Support Services • Tax Advisory