Executive Assistant

This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone.

Our client is an owner-operated lodge running a fast-paced, seasonal hospitality business. As operations continue to scale, leadership is focused on improving internal organization, reducing administrative load, and gaining clearer visibility into day-to-day operations and financial tracking to support better decision-making.

Location

Fully remote | 9 AM - 5 PM EST

Role Overview

The Executive Assistant will support leadership by managing administrative coordination, scheduling, communication, and light financial tracking. This role is designed to bring structure to daily workflows, reduce operational distractions, and ensure smoother execution across core business activities.

Key Responsibilities

• Manage and organize email communications, prioritizing incoming messages

  
  

• Coordinate calendars, meetings, and scheduling to reduce friction

  
  

• Track follow-ups, action items, and ongoing tasks

  
  

• Assist with vendor communication and general coordination

  
  

• Maintain structured spreadsheets for expenses, budgets, and basic financial data

  
  

• Update and organize financial information for leadership review

  
  

• Support visibility into cash flow and operational costs without owning accounting processes

  
  

• Maintain organized records and documentation

  
  

• Ensure deadlines and commitments are tracked and followed through

  
  

• Communicate proactively with leadership to keep daily operations running smoothly

  
  

Qualifications

• Previous experience in an executive assistant, administrative, or operations support role

  
  

• Hands-on experience managing spreadsheets and financial trackers

  
  

• Strong organizational and time-management skills

  
  

• Proficiency with Google Sheets or Excel

  
  

• Clear, professional written and verbal communication

  
  

• High reliability, attention to detail, and proactive working style

  
  

• Comfort handling sensitive and confidential information

  
  

• Ability to remain calm, structured, and adaptable in a seasonal business environment

  
  

What Success Looks Like

• Leadership is freed from day-to-day administrative and coordination tasks

  
  

• Financial tracking is clear, up to date, and supports better decision-making

  
  

• Organization and communication across daily operations are improved

  
  

• Operations run with a smoother and more predictable rhythm

  
  

Opportunity

This role offers the opportunity to become a trusted support partner within a growing seasonal business. You’ll bring structure and clarity to daily operations, work closely with leadership, and have a direct impact on how efficiently the business runs, with clear expectations, stability, and long-term value.

• Fill in the application form

  
  

• Record a video showcasing your skill sets