Personal Assistant

The Personal Assistant provides high-level administrative and organizational support to senior leadership. This role ensures leaders time is effectively managed by handling communications, coordinating meetings, arranging travel, and overseeing daily administrative tasks. Acting as a trusted liaison between leadership and internal/external stakeholders, the Personal Assistant facilitates efficient decision-making and supports smooth business operations.

Executive Support & Coordination:

• Serve as the primary point of contact for senior leadership, managing interactions with internal teams and external partners.
• Organize, prepare, and attend meetings; ensure leaders are fully briefed with relevant materials.
• Record meeting minutes, track action items, and follow up to ensure timely completion.
• Screen calls, emails, and correspondence, responding on behalf of senior leadership when appropriate.
• Manage executive calendars, appointments, and events with precision and confidentiality.

Administrative Management:

• Draft, edit, and produce high-quality documents, reports, and presentations.
• Ensure smooth coordination of internal communications and information flow.
• Support special projects and strategic initiatives as assigned by senior leadership.

Travel & Event Management:

• Coordinate travel itineraries—including flights, visas, accommodation, and ground transport—in collaboration with the administration team.
• Prepare and process event registrations and related documentation.
• Maintain accurate records for visa/passport renewals and other travel-related requirements.

Stakeholder Management:

• Welcome and host visitors, ensuring a professional and positive experience.
• Represent senior leadership in a secretariat capacity at meetings and events when required.
• Build and maintain strong working relationships across all levels of the organization.

Experience Requirements:

• Bachelor's degree in any relevant field.
• 5+ years of relevant experience.
• Prior experience as a Personal Assistant, or similar role supporting senior executives.