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Purchasing Specialist

30+ days ago 2026/04/08
500 Employees or more · Other Business Support Services
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Job description

Key Responsibilities
1. Sourcing & Supplier Management
  • Identify, evaluate, and qualify new suppliers.


  • Request and compare quotations (RFQs) to secure best price, quality, and terms.


  • Negotiate prices, payment terms, delivery schedules, and contracts.


  • Build and maintain strong relationships with key suppliers.


  • Monitor supplier performance (on-time delivery, quality, responsiveness) and resolve issues.


2. Purchasing Operations
  • Receive purchase requests from internal departments and convert them into purchase orders (POs).


  • Ensure all POs are accurate (item, quantity, price, delivery date, cost center).


  • Track orders and follow up with suppliers to ensure timely delivery.


  • Coordinate with warehouse/logistics teams regarding deliveries, shipping documents, and receiving.


  • Handle order changes, delays, and cancellations as needed.


3. Cost & Quality Control
  • Analyze purchasing data to identify cost-saving opportunities.


  • Support budgeting and cost-reduction initiatives.


  • Ensure purchased items meet required specifications and quality standards.


  • Work with Quality/Production teams to resolve non-conformities or rejected materials.


4. Compliance & Documentation
  • Ensure all purchasing activities comply with company policies and procedures.


  • Maintain accurate records of POs, contracts, price lists, and supplier information.


  • Prepare regular reports on purchase orders, spend, savings, and supplier performance.


  • Support internal and external audits related to procurement.


5. Cross-Functional Collaboration
  • Work closely with Finance to ensure correct invoicing, payment terms, and PO matching.


  • Coordinate with Planning/Production to understand demand and material requirements.



RequirementsEducation
  • Bachelor’s degree in Business Administration, Supply Chain, Commerce, Engineering, or a related field.


Experience
  • Typically 2–5 years of experience in purchasing/procurement or a similar role.


  • Experience in [industry: manufacturing/FMCG/retail/etc.] is a plus (you can customize this).


Skills & Competencies
  • Strong negotiation and communication skills.


  • Good understanding of purchasing/procurement processes.


  • Analytical and detail-oriented; comfortable with numbers.


  • Ability to handle multiple requests and priorities under time pressure.


  • Strong organizational and follow-up skills.


  • Proficiency in MS Office (especially Excel); experience with ERP systems (SAP, Oracle, etc.) is a plus



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