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Identify, evaluate, and qualify new suppliers.
Request and compare quotations (RFQs) to secure best price, quality, and terms.
Negotiate prices, payment terms, delivery schedules, and contracts.
Build and maintain strong relationships with key suppliers.
Monitor supplier performance (on-time delivery, quality, responsiveness) and resolve issues.
Receive purchase requests from internal departments and convert them into purchase orders (POs).
Ensure all POs are accurate (item, quantity, price, delivery date, cost center).
Track orders and follow up with suppliers to ensure timely delivery.
Coordinate with warehouse/logistics teams regarding deliveries, shipping documents, and receiving.
Handle order changes, delays, and cancellations as needed.
Analyze purchasing data to identify cost-saving opportunities.
Support budgeting and cost-reduction initiatives.
Ensure purchased items meet required specifications and quality standards.
Work with Quality/Production teams to resolve non-conformities or rejected materials.
Ensure all purchasing activities comply with company policies and procedures.
Maintain accurate records of POs, contracts, price lists, and supplier information.
Prepare regular reports on purchase orders, spend, savings, and supplier performance.
Support internal and external audits related to procurement.
Work closely with Finance to ensure correct invoicing, payment terms, and PO matching.
Coordinate with Planning/Production to understand demand and material requirements.
Bachelor’s degree in Business Administration, Supply Chain, Commerce, Engineering, or a related field.
Typically 2–5 years of experience in purchasing/procurement or a similar role.
Experience in [industry: manufacturing/FMCG/retail/etc.] is a plus (you can customize this).
Strong negotiation and communication skills.
Good understanding of purchasing/procurement processes.
Analytical and detail-oriented; comfortable with numbers.
Ability to handle multiple requests and priorities under time pressure.
Strong organizational and follow-up skills.
Proficiency in MS Office (especially Excel); experience with ERP systems (SAP, Oracle, etc.) is a plus
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