Admin Manager

The Manager – Admin will be responsible for the smooth day-to-day functioning and administrative oversight of a building and its related operations. This role ensures that the premises are safe, well-maintained, legally compliant, and efficiently managed. The ideal candidate will act as a liaison between building tenants, contractors, vendors, and owners, handling everything from facility upkeep to tenant communications and legal documentation.

• Serve as the primary point of contact for tenants, contractors, staff, and visitors.
  

  
  

• Oversee daily building operations, including cleaning, security, repairs, and maintenance.
  

  
  

• Coordinate with vendors for scheduled maintenance, repairs, and inspections.
  

  
  

• Maintain up-to-date records of maintenance logs, contracts, compliance certificates, and tenant correspondence.
  

  
  

• Manage expenses and assist in preparing budgets related to building services.
  

  
  

• Handle leasing administration, including coordination of tenant move-ins/move-outs and space planning.
  

  
  

• Supervise building access systems, including issuance and tracking of keys/access cards.
  

  
  

• Liaise with vendors and legal representatives to ensure service-level agreements are followed.
  

  
  

• Address and resolve tenant complaints and service issues efficiently and professionally.
  

  
  

• Interact with municipal authorities regarding property taxes, complaints, and regulatory issues.
  

  
  

• Handle bank-related tasks and provide administrative support to the building owner.
  

  
  

• Maintain daily communication with the building owner via phone or WhatsApp regarding ongoing tasks and updates.
  

  
  

• Proven experience in facilities management, property administration, or a similar administrative role.
  

  
  

• Strong knowledge of building maintenance procedures and operational workflows.
  

  
  

• Proficient in Microsoft Office (Excel, Word, Outlook).
  

  
  

• Strong verbal and written communication skills in English.
  

  
  

• Must be organized, detail-oriented, and capable of multi-tasking.
  

  
  

• Ability to handle third-party vendors, contractors, and government authorities.
  

  
  

• Minimum Qualification: High School Diploma; preference will be given to candidates with an Associate’s or Bachelor’s Degree.
  

  
  

• Familiarity with property tax filing, documentation processes, and local municipal operations.
  

  
  

• Good interpersonal skills to maintain a professional rapport with tenants and stakeholders.
  

  
  

• Experience using WhatsApp and mobile communication for daily reporting.