Assistant Facilities Manager (Soft Service)

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this job involves:

DUTIES AND RESPONSIBILITIES

• Vendor Management aligning with all supplier to establish and maintain operational stability,
• compliance score, timely execution of work and cost efficiency and KPI meeting with
• suppliers.
• Operational issues on real time basis which requires assistance, guidance and approval.
• Landlord Management – Aligning with Landlord to timely resolve issue, invoice processing.
• Participate in Emergency Evacuation procedures including crisis management and business
• Forecast budget and manage the same within negligible variance.
• Interacting with Intel SPOC for monthly walkthrough, on demand request etc.
• Advice the Site Manager on implementing ideas, cost saving etc.
• Tracking & control – Inventory, expense, invoice.
• Ensure adherence to policies and procedures applicable to the FM function.
• Plan, organize and arrange any event for JLL and Client.
• Ensure compliance of regulations / requirements of JLL management and Client.
• Provide assistance in general administrative activities as required.
• KPI meetings with supplier.
• Regular meeting with Admins to understand the day to day requirement.
• Any other duties as and when required by the direct Manager/ Client.
• Contract Management for both JLL & Client.

LEADERSHIP

• Stack holder management – Aligning with PMO’s, Admins and BU.
• People / Team Management – To manage team of HK team , mail room
• Work in partnership with JLL SME team to implement strategies, policies, and

services to increase employee satisfaction & reduce organizational and operational Risk.

• Set team targets & monitors performance
• Assist and mentor subordinates on standards and practices

Sound like you? To apply, you need to be:

A highly skilled professional

You should be a graduate in any discipline and have minimum 6-10 years’ experience in facilities management. Proven experience with continuous improvement initiatives and client reporting is also vital for this role. If you’re familiar with occupational safety requirements matched with strong computer literacy and the ability to manage activities using different systems, then you might be the best fit for this job.

•  English-excellent written and oral communication skills – Mandatory
• Knowledge of Local language – Advantage
•  Knowledge & Proficiency on:
• Soft Services knowledge
• Good Administrative skills
• People Management

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Apply today!

Location:

Scheduled Weekly Hours:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.