Executive Assistant

Company Details:

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.
Working with our clients across real estate, infrastructure, energy, and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programs as we turn challenge into opportunity and complexity into success.
Our capabilities include program, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier program, project and cost management offering in markets around the world.

Please visit our website: www.turnerandtownsend.com

Role Overview

The Executive Assistant will provide high-level administrative and operational support to senior leadership, ensuring seamless coordination across office, site teams, vendors, and clients. This role demands discretion, agility, and strong organizational skills in a fast-paced project environment.

Key Responsibilities

• Calendar & Meeting Management

  
  

  • Manage schedules, appointments, and travel plans for senior leadership

    
    

  • Coordinate internal and external meetings, site visits, and vendor interactions

    
    

• Communication & Liaison

  
  

  • Act as the primary point of contact between leadership and internal/external stakeholders

    
    

  • Draft, review, and manage correspondence, reports, and presentations

    
    

• Project Coordination Support

  
  

  • Assist in tracking project milestones, documentation, and follow-ups with site teams

    
    

  • Maintain records of project updates, vendor communications, and client interactions

    
    

• Administrative Oversight

  
  

  • Handle confidential information with integrity

    
    

  • Support procurement, HR, and finance teams with documentation and approvals

    
    

• Reporting & Documentation

  
  

  • Prepare MIS reports, meeting minutes, and executive summaries

    
    

  • Organize and maintain digital and physical filing systems

    
    

• Graduate/Postgraduate in Business Administration or related field.

  
  

• Prior experience supporting CXO/Director-level executives

  
  

• Strong command of MS Office Suite (Excel, PowerPoint, Outlook)

  
  

• Excellent written and verbal communication skills

  
  

• Familiarity with real estate or construction project workflows is a plus.

  
  

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.