Personal Assistant

, India

Job Family Group:

Business Administration

Worker Type:

Regular

Posting Start Date:

February 2, 2026

Business Unit:

Projects and Technology

Experience Level:

Early Careers

Job Description:

What’s the role

The role of the VP requires frequent travel to locations overseas and collaboration with all lines of business within Shell. The Personal Assistant must be confident and proactive in managing the many stakeholders and management activities of the VP. The successful candidate must be comfortable working across organizational boundaries, time zones, and cultures. Often unsupervised, the individual must act on their own initiative and be able to route and escalate issues to the right part of the organisation and monitor progress of issues and actions on behalf of the VP.  

What you’ll be doing

The purpose of this role is to provide full executive support to the VP across all business activities and support the VP with day to day operations, leadership team coordination, site level coordination (Chennai) and longer-term business planning and coordination activities.  

Accountabilities include:  

• Provide effective, efficient, and pro-active administrative support to the VP, dealing with matters of a highly confidential nature. 
• Develop and maintain a sound understanding of business activities and objectives to be able to provide required information.
• Develop and maintain connections to the SEAM and LOB Leadership Teams and their assistants--arranging dates and logistics for leadership team meetings, monthly meetings, global webcasts, social events, etc.
• Manage and maintain complex diary coordination for the VP through planning/coordinating and arranging internal and external meetings, considering purpose, importance, impact and various complex and comprehensive boundaries and interfaces.
• Take full responsibility for continuation of a wide range of activities during the absence of the VP, by efficiently managing the flow of work for the VP and by delegating as and when appropriate.
• Scan and review email and take appropriate actions on behalf of the VP. Take phone calls and follow up on general inquiries.
• Arrange timely, detailed and accurate logistics for forthcoming travels including proactive and timely arrangements in a cost/business efficient manner.
• Liaise with a wide variety of internal and external stakeholders.
• Coordinate and ensure receipt of relevant briefing papers for forthcoming meetings/travel.
• Manage and maintain a record of expense claims.
• Facilitate timeline payment of all invoices received.
• Send out approved communications on behalf of the VP, and participate as part of the comms working group
• Coordinate a high volume of global visitors to Shell Centre Chennai – end to end logistics arrangements (Airport transfers, preparing LOI for visa process, hotel reservations, lunch/dinner booking, meetings, etc) 
• Vendor Management for external events– negotiation of venue, banquet hall, gifting sample selection, budgeting, transport, etc for outdoor workshops & away days. 

What you bring

This role is challenging in terms of content and time, dealing with highly confidential information and necessitating interaction with senior group-wide management and external parties within a highly dynamic and global working environment.  

• Teamwork, accuracy, service orientation, and a pro-active and highly professional attitude qualify as essentials for this job.  
• The ability to work under pressure and coping with last minute changes is also essential. 
• Fluency in English is required. 
• Substantial experience as an Executive/Personal Assistant. 
• Able to multi-task and manage high workload to tight timelines. 
• Ability to manage restricted/sensitive information to be treated with a high degree of confidentiality.  
• Professional, flexible, and pro-active attitude. 
• A high level of interpersonal skills and team working. 
• Ability to communicate effectively with all levels, including senior management. 
• PC literacy: Experienced in MS office applications and ability to quickly gain competence in other IT software.  
• Proficiency in systematically maintaining accurate records pertaining to activities such as meetings, travel, correspondence, and events. 
• Must be comfortable working across organizational boundaries, time zones, and cultures.  

What we offer

You bring your skills and experience to Shell and in return you work with talented, committed people on one of the most important challenges facing our planet. You’ll have the opportunity to develop the skills you need to grow in an environment where we value honesty, integrity, and respect for one another. You’ll be able to balance your priorities as you become the best version of yourself.

• Progress as a person as we work on the energy transition together.
• Continuously grow the transferable skills you need to get ahead.
• Work at the forefront of technology, trends, and practices.
• Collaborate with experienced colleagues with unique expertise.
• Achieve your balance in a values-led culture that encourages you to be the best version of yourself.
• Join an organisation working to become one of the most diverse and inclusive in the world. We strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientation, and life experiences to apply.
• Grow as you progress through diverse career opportunities in national and
• international teams.
• Gain access to a wide range of training and development programmes.

-

An Inclusive & Progressive Place to Work 

• To power progress together, we need to attract and develop the brightest minds and make sure every voice is heard. Here are just some of the ways we’re nurturing an inclusive environment – one where you can express your ideas, extend your skills, and reach your potential.
• We’re creating a space where people with disabilities can excel through transparent recruitment process, workplace adjustments and ongoing support in their roles. Feel free to let us know about your circumstances when you apply, and we’ll take it from there.
• We’re closing the gender gap – whether that’s through action on equal pay or by enabling more women to reach senior roles in engineering and technology.
• We’re striving to be a pioneer of an inclusive and diverse workplace, promoting equality for employees regardless of sexual orientation or gender identity.

Shell in India

Shell is a diversified energy company in India with 13,000 employees, and presence in Integrated Gas, Downstream, Power, Renewable and Upstream. Additionally, we have deep capabilities in R&D, digitalisation, and business operations.

Our global strategy, Powering Progress, is designed to generate value for our shareholders, customers, and the wider society, and focuses on creating more value with less emissions. The strategy supports our purpose of providing more and cleaner energy solutions, with the aim of profitably transforming Shell into a net-zero emissions energy business by 2050. As India moves towards its target of net-zero emissions by 2070, Shell India aims to play a leading role in securing vital energy for today, while investing in, and helping to build, the energy system of the future through strategic investments in the country.

Our Lubricants business serves over 50,000 consumers through a strong network of over 200 distributors, and operates an end-to-end value chain that spans conceptualization, development, and production at a world-class blending plant at Taloja. Through our 350-plus retail stations, we offer an integrated mobility experience including fuels, cafes, and convenience stores, with a prominent network of EV recharging facilities.

Shell owns and operates a LNG re-gasification terminal at Hazira, Surat, with a capacity of 5 MTPA and a LNG truck-loading unit that plays a crucial role in helping meet India’s growing demand for gas across sectors. In 2022, Shell acquired Sprng Energy in a $1.55 billion deal to build an integrated energy transition business in the country. Sprng is a leading renewable energy company in India which develops and manages solar, wind, and hybrid power generation facilities and infrastructure.

Our three capability centres across Bangalore and Chennai serve as a technology and innovation powerhouse for Shell globally, working as a delivery engine for core technical, digital, and finance processes: pioneering digital innovation and cutting-edge technologies across the energy sector. We also have strong academic partnerships and collaborations with leading universities and technology institutes to accelerate decarbonization efforts within the energy sector.

We are committed to positively contributing to the communities in which we operate through programmes on STEM Education, Skilling, and Livelihood across India. We nurture and invest in startups developing initiatives focused on accelerating energy innovation through programs such as Shell E4 and Shell Eco-marathon. We also have strategic investments in new energy companies such as Husk Power, d.light, Orb Energy, and Cleantech Solar.

DISCLAIMER:

Please note: We occasionally amend or withdraw Shell jobs and reserve the right to do so at any time, including prior to the advertised closing date. Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Shell/Shell Group companies around the world. The Shell Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Shell. Anyone who demands such a fee is not an authorised Shell representative and you are strongly advised to refuse any such demand. Shell is an Equal Opportunity Employer.