Procurement Contract Specialist II

• We deliver the world’s most complex projects
• Work as part of a collaborative and inclusive team
• Enjoy a varied & challenging role

Building on our past. Ready for the future

Worley is a global professional services company of energy, chemicals and resources experts headquartered in Australia.

Right now, we’re bridging two worlds as we accelerate to more sustainable energy sources, while helping our customers provide the energy, chemicals and resources that society needs now.

We partner with our customers to deliver projects and create value over the life of their portfolio of assets. We solve complex problems by finding integrated data-centric solutions from the first stages of consulting and engineering to installation and commissioning, to the last stages of decommissioning and remediation. Join us and help drive innovation and sustainability in our projects. 

The Role

As a Procurement Contract Specialist II with Worley,you will work closely with our existing team to deliver projects for our clients while continuing to develop your skills and experience etc….

• To provide contract management expertise in Worley’s contracting (including sub-contracting) activities at an intermediate level of knowledge, experience and expertise, in accordance with the Project Execution Plan (PEP) for contracting activities on a Project and compliance with Worley and (where relevant) Customer Business Management Systems for supply chain activities.
• In addition, the candidate will have experience of the management of the entire procurement process (i.e. throughout the pre- and post-award periods) for, amongst other things, engineering works.

PRINCIPAL DUTIES

• Provides contract management expertise to the allocated project(s)

SPECIFIC PRE-CONTRACT ACTIVITIES

• Pre-Contract is used in this context as the activities which are generally performed in the Home office, up to the award of individual Contracts.
• Prepares and negotiates Non-Disclosure/Confidentiality Agreements
• Prepares Market Analysis
• Compiles documentation for and solicits Expressions of Interest (EOI)
• Prepares analysis of the returns from EOI requests
• Undertakes all aspects of Prequalification of potential contractors (including co-ordination of technical aspects);
• Prepares and issues Bidders List;
• Compiles Request for Information and Request for Proposal (RFP) / and or Invitation to Tender/Bid (ITT/B) and associated evaluation plans (including co-ordination of technical aspects);
• Initiates and chairs the RFP/ITT/ITB Kick-off meeting;
• Compiles the Individual Contract Plan for an RFP/ITT/ITB;
• Expedites input to an RFP/ITT/ITB package and compiles the physical package for review and issue;
• Administers Customer and (where relevant) Company contracting strategy papers;
• Initiates and chairs RFPRFP/ITT/ITB explanation/clarification meetings/registersand writes and issues minutes thereof;
• Receives and handles all queries from bidders including co-ordination of discipline response to queries. Indicates distribution of correspondence;
• Co-ordinates visits by Bidders to the Project worksite (as appropriate);
• Facilitates the RFP/ITT/ITB evaluation process; performs Commercial evaluations;
• Initiates and chairs bid clarification meetings, writes and distributes minutes;
• Compiles award recommendations for approval;
• Compiles Contract packages for signature;
• Reports progress and status of the activities performed;
• Obtains securities, insurances and other key documentation pre-award and mobilisation
• Reviews the work of other team members as required

POST-CONTRACT ACTIVITIES

• Post-Contract is used in this context as the activities which are performed between the award of the individual Contracts and their close-out consequent to satisfactory completion of the work in the case of each contract.
• Participates in pre-commencement kick off meeting; writes and distributes minutes;
• Receives all correspondence from contractors, initiates distribution, drafts responses (where appropriate) and closes-out;
• Maintains correspondence, Site Instructions, Contractor change and other applicable registers;
• Maintains and manages securities (e.g. Bonds, Performance Guarantees, Insurances, etc.) and tracks for expiry;
• Either replies to Contractors' correspondence where the subject is solely Contract-related or co-ordinates the review of and replies to such correspondence with other Customer/departments/disciplines;
• Provide contractual interpretation for Project Team;
• Reviews and advises on the contractual and commercial impact of change to Project Managers;
• Liaise with Supervision, on the management and overseeing of TQ’s, NCR’s, Concessions etc;
• Ensures contractual deliverables are submitted by Contractor in a timely and an acceptable manner;
• Ensures contractual deliverables are issued by Worley in a timely and an acceptable manner;
• Ensures contractual compliance by Contractor;
• Chairs Contractor progress meetings, writes minutes, etc;
• Chairs Contractor Trend / Early Warnings Review Meetings;
• Administers and reports through the applicable tools (typically CRM);
• Identifies potential back charges accruing from work by Contractors and issues documentation for Contractors;
• Reviews all requests for compensation for extra work from Contractors and co-ordinates their resolution and approval;
• Raises regular Contract Amendments for inclusion in the Contract Price of approved changes;
• Reviews Contractors' applications and invoices for Contract compliance and co-ordinates the review by other disciplines/departments; where appropriate, co-ordinates review and approval by Customer
• Participates in risk review meetings;
• Leads and co-ordinates the process of Contractor Performance Evaluation;
• Performs all work needed to address and settle claims from Contractors at the direction of Worley and (where applicable) Customer Contracts management,;
• Receives Contractors' Notices of Completion and co-ordinates the issue of Notices/Certificates of Acceptance/Rejectionin reply;
• Performs close-out of Contracts;
• Undertakes reporting concerning the financial status of contracts as required;
• Complies with all necessary Project Contract documentation and files for handover to Customer;
• Closes out security documentation;
• Reviews the work of other team members, as required.

AUTHORITY/RESPONSIBILITY

• Adheres to all internal Worley & Customer policies and procedures (as applicable) 
• Utilises the systems prescribed by Worley;
• Applies Project Delegation of Authority in all instances;
• In undertaking Project Contracts Management activities complies with Worley and Customer standards and corporate governance, ethics and Project policies and procedures including Contract implementation and execution throughout the life of the project.
• Applies Worley Integrity Framework (The Worley Way of Working) within the Project Contracts function;
• Procures signature of all written correspondence to Contractors as well as the signature of minutes of meetings with Contractors and other documents in accordance with the applicable Delegation of Authority;
• Prepares documentation for archiving as required;
• Observes HSE rules and procedures at all times;
• Ensures a high standard of housekeeping in his/her work area and sets an example to others in behaviours relating to HSE matters;
• Promptly reports hazards, accidents, property damage and substandard actions and conditions.
• Participates in accident investigations (where required).

CO-OPERATION AND COMMUNICATION

The Procurement Contract Specialist II will, during the satisfactory performance of their duties, be required to maintain good relations with the entire Project Team, including in particular the following positions:

• Director of Procurement Contracts
• Contracts Manager
• Quantity Surveyors
• Other Contracts Team members
• Project Director
• Project Engineering and Delivery Managers
• Project Managers & Engineers
• Construction Managers/Superintendents & Supervisors;
• Project Controls personnel;
• Subcontractors’ and Customer’s Contractors' representatives;
• Quality Assurance Team
• Customer Supply Chain Team
• Interface Managers
• Information Managers
• Engineering Managers/Supervisors
• Customer representatives
• Key stakeholders

About You

To be considered for this role it is envisaged you will possess the following attributes:

The career profile of a successful Contracts operative may show qualification in a specific field of expertise which will contribute to all-round management capability. However, the emphasis in identifying a Contract Manager’s potential    is centred on the illustration of proven capability and interest. Formal qualifications which indicate the suitability for Contracts Manager may include:

• Degree (or equivalent) in Quantity Surveying, Law, Business Studies or other relevant subject;
• Member/Associate or Fellow of relevant recognised professional body.
• Fluent in written and spoken English.
• Minimum of 7-15 years of experience in related field is needed

Expertise

• Extensive experience of managing pre-contract processes (including pre-qualification, preparation of Invitations To Tender, selection and award of contracts);
• Extensive experience of managing all post-award processes (general contract administration, change control, claims avoidance and management, final accounting, dispute resolution, etc);
• The ability to communicate effectively both verbally and in writing;
• Able to cope in a complex and dynamic environment;
• The ability to convey arguments and propositions in personal relationships;
• Adept in the use of software and reporting systems (e.g. CRM (or similar), Excel, word, Powerpoint, Outlook, TEAMS etc.);
• Manage teams and Service delivery;
• Participative Leadership ethic;
• Ability to identify and meet Customer needs;
• Negotiation;
• Relationships;
• Coaching.

Professional knowledge

• Ideally at least ten years working experience after leaving full-time study;
• Experience in the industrial engineering (e.g. mid-stream/upstream oil & gas, chemical, process plant, etc) industry;
• Excellent understanding of contractual risk and contract law;
• Extensive experience of published standard forms of contract (e.g. FIDIC, IChemE, LOGIC, NEC, etc) standard and bespoke forms of contract;
• Involvement in Contract Work Practices;
• Extensive experience of leading and managing a team of contracts professionals;
• Experience of working without supervision;
• Sound knowledge of relevant statutes, and interpretation of commercial contracts;
• Understanding of construction methods, processes and concepts and the application of such knowledge;
• Basic ability to interpret relevant national industry codes and standards and Customer specifications;
• Strong working knowledge of the fundamental requirements of the discipline, and the basic requirements of other disciplines.

Moving forward together

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.

We’re building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard.

And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.

Whatever your ambition, there’s a path for you here. And there’s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.

Worley takes personal data protection seriously and respects EU and local data protection laws. You can read our full Recruitment Privacy Notice Here.

Please note: If you are being represented by a recruitment agency you will not be considered, to be considered you will need to apply directly to Worley.