Procurement Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Procurement Coordinator

What this job involves

The Procurement Coordinator is responsible for overseeing suppliers and contracts for their assigned categories, JLL client sites, and/ or suppliers, and will work with a cross functional team to source, contract, and manage, suppliers’ delivery of a variety of goods or services to the JLL client, consistent with the agreed scope of work, service level and funding. The Procurement Coordinator will also contribute to various client-level key performance indicators (KPIs) such as generating savings and delivering overall sourcing program compliance. The Procurement Coordinator’s scope will span a variety of integrated facilities management (IFM) or similar spend categories, and related suppliers, like Fire Life Safety, Elevators, Grounds, Pest Control, and similar subcategories as needed to support the JLL client.  

What is your day to day?

• Support JLL and JLL client teams by answering questions related to the contracts process and provide data entry / management support related to sourcing technology platforms (e.g. Jaggaer & Corrigo).

  
  

• Maintain data integrity of our request for proposal (RFP), contracts, and other, similar databases and reporting tools.

  
  

• Ensure pre-defined due diligence is completed for new supplier on-boarding, including procurement systems (e.g. Corrigo) administration.

  
  

• Administer contract and supplier files to maintain compliance with JLL and JLL client requirements, for example related to certificates of insurance (COIs), contract amendments, task orders, notice letters, and other contract communications.

  
  

• Engage and coordinate various cross functional teams (e.g. operations, legal, etc.) to prioritize, coordinate and execute contract amendments with suppliers.

  
  

• Deliver on tasks related to incoming/outgoing supplier-related transitions plans, assessing the need for and communicating any required contract changes.

  
  

• Validate compliance by auditing sourcing and contract files against established policies and procedures.

  
  

• Build and leverage relationships with internal teams to coordinate efficient review and approval of contract changes e.g. by JLL or JLL client legal and risk management teams.

  
  

• Track all correspondence and authorizations, and incorporate where appropriate into supplier files.

  
  

• Engage in RFPs and other strategic projects

  
  

Desired experience and technical skills 

Required

• 3+ years vendor relationship management experience

  
  

• Able to demonstrate a professional career and subject matter expertise within IFM

  
  

• High degree of maturity, ethics and professionalism to help ensure control of the company’s contractual obligations

  
  

• Possess strong written, verbal and interpersonal skills

  
  

• Strong computer background with proficiency in Word processing, spreadsheet, and

  
  

• Ability to multitask and possess proven organization skills

  
  

Preferred

• Bachelor’s degree in Business or related field

  
  

Location:

Scheduled Weekly Hours:

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If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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