Job Description
About the Role:
We are seeking a motivated and detail-oriented Procurement and Vendor Management Executive to join our dynamic team at Cuddles Foundation. This role involves vendor identification and management, procurement and order processing, invoice and payment facilitation, physical documentation and filing, and asset management. The ideal candidate will also assist in the execution of Memoranda of Understanding (MOUs) and ensure smooth operational flow of procurement activities.
Key Responsibilities:
- Vendor Identification & Management:
Identify, assess, and manage relationships with vendors and suppliers, ensuring the best pricing and service quality. - Procurement & Order Processing:
Handle purchase orders from creation to fulfillment, ensuring all requirements are met within agreed timelines and budget. - Invoice & Payment Facilitation:
Verify invoices against purchase orders, facilitate timely payments, and maintain accurate records. - Physical Documentation & Filing:
Organize and maintain hard-copy documentation related to procurement activities, vendor agreements, invoices, and other important files. - Invoice Booking:
Book and manage invoices in the accounting system (Tally or similar software). - Asset Management:
Track and manage assets, ensuring that they are properly documented and recorded in the system. - Execution of MOU:
Assist in drafting, reviewing, and executing Memoranda of Understanding (MOUs) with vendors and partners as required. - General Administrative Support:
Provide general administrative support to the procurement and finance team as needed.
