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The Procurement Coordinator shall lead on local & offshore purchases and is responsible for coordinating and executing procurement activities for both local and international suppliers. The role ensures timely, cost-effective, and compliant sourcing of goods and services through effective supplier coordination, purchase order management, shipping and import alignment for offshore purchases, and close collaboration with logistics, finance, and end-user departments.
Core Responsibilities:
· Source and develop new raw materials with global suppliers to meet product design requirements.
· Obtain quotations from local and international suppliers, ensuring technical and commercial compliance.
· Support supplier evaluation, performance monitoring, and maintain updated supplier databases, pricing lists, and lead-time records.
· Communicate regularly with suppliers/wholesalers regarding order status, lead times, and delivery schedules, escalating critical issues when necessary.
· Perform global and local purchases of raw materials and services in a timely manner to meet planned delivery dates.
· Prepare, issue, and track purchase orders (POs) for both local and offshore suppliers, ensuring clarity of specifications, quantities, pricing, delivery terms, and timelines.
· Monitor order progress and proactively follow up to ensure timely delivery.
· Coordinate offshore purchases, ensuring correct application of Incoterms (EXW, FOB, CIF, DAP, etc.).
· Coordinate delivery schedules with suppliers and follow up on timely receipt of goods and services.
· Ensure all procurement activities comply with internal policies, donor requirements (if applicable), and audit standards.
· Maintain complete, well-organized procurement files for both local and offshore transactions.
· Support documentation of purchases and maintain document control functions, databases, and customer relationship management systems.
· Liaise with internal departments (finance, logistics, warehouse, production, quality, and programs) to align procurement activities with organizational needs.
· Coordinate with finance on supplier payment terms, invoices, and advance payments.
·Support operational functions including inventory management, purchasing, supplier management, translation, contracting, and recordkeeping.
Provide research, administrative support, and reporting functions to the department
Qualifications:
Who we are: Established in 1995, Jordan River Foundation (JRF) is a non-profit, non-governmental organization (NGO), chaired by Her Majesty Queen Rania Al Abdullah. Driven by values of social justice, impactful interventions to alleviate poverty, and empowering the community with a focus on women and youth, JRF implements various programs to achieve its mission of transforming Jordanian communities. JRF has been a major player in Jordanian community development, bringing forth over 20 years of experience to local community development, and supporting homegrown solutions that engage communities and address local challenges, but most importantly placing the wellbeing of children center-stage. Our programs and mission: It is through implementing its programs that JRF realizes its mission of empowering communities and promoting child safety and protection. The holistic approach used in JRF programs is unmatched in the country, and even the region, where using services like case management allows for effective intervention. Whether it’s supporting entrepreneurship or helping families maintain their unity, JRF makes every step count. The Foundation has two main programs and a multitude of services, initiatives, and community centers that carry its mission to empower communities and promote family and child safety. Program beneficiaries here are the biggest testament to JRF’s impact; JRF initiatives have succeeded in creating sustainable livelihoods for individuals and communities, as well as in creating healthier families.
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