Procurement Officer

Key Responsibilities:

1. RFQ & Sourcing

• Prepare and send RFQs to approved suppliers for all product and non-trading requirements.
• Communicate with suppliers to obtain quotations, lead-time information, and required technical/commercial details.
• Prepare comparison sheets (price, quality, delivery, payment terms).
• Negotiate prices, payment terms, delivery terms, and contractual conditions.

2. Purchase Order Management

• Create accurate Purchase Orders (POs) in accordance with approved requests.
• Issue POs to suppliers and ensure timely acknowledgement.
• Follow up on delivery schedules and resolve any delays or discrepancies.
• Coordinate with warehouse and finance for receiving and invoice processing.

3. Vendor Management

• Evaluate vendor performance (pricing, delivery reliability, quality, service).
• Follow up on rebates, credit notes, and contract renewals.
• Support in signing new contracts with pre‑approved suppliers.
• Collect and maintain supplier documentation (licenses, certificates, contracts, bank details, etc.).

4. ERP & Master Data Management

• Create new products/items in the ERP system with full and accurate master data.
• Ensure correct categories, units, pricing, barcodes, tax flags, and other required fields.
• Maintain data integrity and support the ERP master data process for procurement‑related entries.

5. Non‑Trading Procurement

• Handle procurement for assets, equipment, consumables, uniforms, services, maintenance contracts, and any non‑trading requirements.

6. Coordination & Reporting

• Work closely with Planning, Warehouse, VM, Finance, and Operations teams.
• Provide monthly procurement reports (RFQ status, PO status, savings, rebates, vendor KPIs).

Employment Details

• Location: Kuwait
• Department: Supply Chain
• Reporting to: Supply Chain Director