Support Staff Admin/HR (Administrative Assistant II)

51,000 people. 49 countries. Over 120 office locations.We’re not just engineers. We’re a global team of data scientists, consultants, construction workers and innovators all working to create a better tomorrow. Every day, we help customers in energy, chemicals and resources get one step closer to solving our planet’s toughest issues. Climate change. The energy transition. Digital transformation. And how we can deliver a more sustainable world.?

Whatever your ambition, there’s a path for you here. And there’s no barrier to your potential career success. For more information, visit Worley.com

PURPOSE OF POSITION: 

Provide secretarial and administrative support and services to the relevant group.  

KEY ACCOUNTABILITIES OF POSITION:

• Provide the relevant group or team with administrative and clerical support when required
• Prepare and distribute incoming and outgoing correspondence
• Program and file documentation and set up and maintain group filing
• Monitor and, when required, purchase stationary and other office supplies
• Assist with a range of administrative activities including; 

                    1. Preparation of expense reports

                     2.Processing of purchase orders/invoices 

• Arrange meetings, including organising equipment requirements, ordering of food and beverages and clearing up meeting rooms at completion of meetings.
• Arrange and make travel and accommodation arrangements 
• Support the administration teams of other groups when required due to absences
•  Perform reception cover when required
• Assist with the creation and preparation of correspondence for internal and external clients, documents, presentations and/or publications
•  Provide customer service and ensure that information provided to clients is accurate, timely and in accordance with policy and procedure 

ESSENTIAL SKILLS / COMPETENCIES REQUIRED:

Job Specific: 

• Highly competent in MS Office suite 
• Proven time management and organisational skills

Standard Competencies:

• Pro-active, goal oriented with excellent attention to detail. 
• Excellent customer focus and able to consistently meet WorleyParsons and its clients needs.
• Effectively manages change to work tasks and the work environment, and assists others with adapting to change. 
• A person of integrity who is trusted by others and consistently honours their commitments.
• Able to identify issues, problems and opportunities; make timely decisions; develop appropriate and innovative solutions; and ask for assistance if required.
• Excellent verbal and written communications skills, including the ability to convey information and ideas to individuals and groups, and make presentations when required.
• Demonstrates initiative and a willingness to learn and continuously improve on performance.
• Able to work on multiple projects of various size and complexity.
• Able to work effectively in small to large multi-disciplinary teams, and share and transfer knowledge within teams.

EXPERIENCE:

Required: 

• Experience in the relevant discipline in the same or similar industry, including previous administrative experience 

QUALIFICATION, ACCREDITION, TRAINING:

Required: 

• No formal qualifications required. 

HSE CAPEBILITIES:

• All Personnel
• Demonstrate a visible and active commitment to:

I.personal well-being;

II.healthy and safe workplaces and activities; and

III.continuously improve WorleyParsons health, safety and environmental performance.

GENERAL ACCOUNITIBILITIES:

All Personnel

• Deliver quality services and demonstrate a commitment to understand and meet customer needs.  
• Demonstrate a visible and active commitment to achieving the OneWay Vision and its associated requirements.
• Travel as required, including travel related to projects and to maintain links with other WorleyParsons offices.
• Act in the best interests of WorleyParsons at all times. 
• Perform any other duties that are reasonably required from time to time.

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Providing an agile culture and challenging work opportunities results in a positive work environment.  Our people enjoy competitive compensation packages and a fun, personal, collaborative and safe working environment.  We value equal employment opportunity and are committed to promoting fairness, equality and diversity.

Our policy is to conduct background checks for all candidates who accept an offer of employment with us.