CEO Secretary

About WPP Media

WPP is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients and communities. For more information, visit wpp.com.

WPP Media is WPP’s global media collective. In a world where media is everywhere and in everything, we bring the best platform, people, and partners together to create limitless opportunities for growth. For more information, visit wppmedia.com

At WPP Media, we believe in the power of our culture and our people. It’s what helps us to deliver exceptional experiences for both our clients and each other. In this role it will be critical to embrace WPP & WPP Media’s shared core values:

•  Be Extraordinary by Leading Collectively to Inspire transformational Creativity.
•  Create an Open environment by Balancing People and Client Experiences by Cultivating Trust.
•  Lead Optimistically by Championing Growth and Development to Mobilize Enterprise.

Role Summary & Impact:

The Executive Secretary to the CEO provides high-level administrative, strategic, and operational support to the CEO of WPP Media Pakistan. This role is central to ensuring effective leadership execution by managing the CEO’s schedule, communications, meetings, and key internal and external interactions while maintaining confidentiality, professionalism, and strategic insight.

Reporting of the Role

This role reports to the CEO, WPP Media PK

What your day job looks like at WPP Media:

1. Executive Support & Calendar Management

• Maintain and proactively manage the CEO’s complex calendar, including meetings, appointments, and travel arrangements.
• Prioritize engagements and optimize CEO’s time to align with business priorities.
• Prepare briefing materials, agendas, and background documents for all meetings.

2. Communication & Correspondence

• Screen, prioritize, and respond to CEO’s email and communications on their behalf when appropriate.
• Draft letters, emails, reports, and presentations with accuracy and professionalism.
• Facilitate clear and timely communication between CEO and stakeholders.

3. Meeting Coordination & Follow-Up

• Organize executive meetings, including logistics, materials, and minutes.
• Ensure action items are tracked and followed up with relevant teams.
• Attend internal/external meetings to capture key decisions and deliverables. 

4. Travel & Logistics

• Plan and coordinate domestic and international travel itineraries, visas, accommodation, and transport.
• Prepare detailed travel briefs, expense claims, and itineraries.

5. Confidentiality & Information Management

• Handle sensitive information with discretion and strict confidentiality.
• Maintain organized records for legal, strategic, and operational documentation. 

6. Representation & Stakeholder Engagement

• Serve as a liaison between CEO and senior leadership, clients, partners, and internal teams.
• Represent the CEO’s office professionally and appropriately in all interactions. 

7. Special Projects & Initiatives

• Lead or support special projects, cross-functional initiatives, and strategic deliverables as assigned by the CEO.
• Facilitate coordination with functional heads and project stakeholders.

What you’ll bring:

• Exceptional verbal and written communication skills.
• Superior organizational and time-management abilities.
• Advanced proficiency in calendar management, Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) and virtual meeting tools.
• Strong interpersonal skills with the ability to interface across all levels of staff and external partners.
• Strategic thinking with high emotional intelligence and discretion.
• Ability to anticipate needs, solve problems independently, and work under pressure.

Qualifications & Skills

Education

• Bachelor’s degree in business administration, communications, or related field (Master’s preferred but not required).

Experience

• 3+ years of executive support or senior administrative experience, preferably supporting C-suite executives in a corporate or media/advertising environment.

Life at WPP Media & Benefits

Our passion for shaping the next era of media includes investing in our employees to help them do their best work, and we’re just as committed to employee growth as we are to responsible media investment. WPP Media employees can tap into the global WPP Media & WPP networks to pursue their passions, grow their networks, and learn at the cutting edge of marketing and advertising. We have a variety of employee resource groups and host frequent in-office events showcasing team wins, sharing thought leadership, and celebrating holidays and milestone events. Our benefits include competitive medical, vision, and dental insurance, significant paid time off, employee wellbeing facilities, and employee mental health awareness days.   

WPP Media is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.
We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodation or flexibility, please discuss this with the hiring team during the interview process. 

About Pakistan

WPP Media Pakistan is the leading global media investment management operation in Pakistan. We see major growth coming on Digital platforms with internet penetration growing to 87 million broadband users and 85 million 3G/4G subscribers. Social media platforms have also grown substantially in Pakistan where Facebook stands at 34 million subscribers and Tik Tok has replaced Instagram to become the second most penetrated social platform. While the digitalization of the market is happening at a fast pace, it has also opened opportunities for specializations like e-commerce, Digital Content, Video Planning solutions, Technology and Data & Analytics in Pakistan. 

 

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