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Admin Assistant - Acciona- Qatar

19 days ago 2026/05/20
Other Business Support Services
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Job description

  • Coordinate and administer the full bid and tender process from receipt to submission.



  • Prepare, format, compile, and upload bid and tender documents in line with company instructions.



  • Ensure accuracy, completeness, compliance, and consistency of all bid submissions.



  • Control, manage, and archive bid documentation, including version control and naming conventions.



  • Request, collect, and follow up on required bid inputs from internal departments.



  • Maintain up-to-date standard company documents (licenses, certifications, CVs, policies, etc).



  • Organize bid meetings, site visits, clarifications, and internal reviews.



  • Communicate bid requirements, deadlines, and updates to relevant stakeholders.



  • Liaise with clients or tender authorities on administrative matters with management approval.



  • Support post-submission activities, clarifications, and contract handover documentation.



  • Maintain bid libraries, templates, and historical records for future use.



  • Ensure confidentiality and secure handling of commercial and sensitive bid information.



  • Submit bid documents electronically or physically only after required internal approvals.



  • Comply with company policies, quality management systems, and tender governance procedures.





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