Contract Specialist

Position Brief

The Contracts Specialist is responsible for the ongoing management of Non-Framework tenders including all phases of procurement and contract administration to assist  Sections to deliver the requirements of both Department

Functional Responsibilities

• Provide professional advice, expertise and practical assistance to clients in all tendering / contractual matters during the tendering and procurement stage.
• Review of pre-tender documentation including all required pre-approvals, tender plan form, BOQ, SOW and draft tender volumes, ensure that all embedded information are in line with client regulations and procedures.
• Review the content of tender circulars and tender clarifications and ensure that tender clarifications are issued in a timely manner and captures the clarifications with adequate clarity.
• Review technical and financial evaluation reports and provide advice and recommendations.
• Prepare draft contract documents by incorporating the effect of all tender circulars negotiations, clarifications and qualifications accepted by the client.
• Check anomalies/discrepancies, if any, in the tender document and ensure consistency throughout various sections of the tender document. Identify the most suitable pricing mechanism for a given scope of work, i.e. lump sum, re-measured, cost-plus, escalation factor, exchange fluctuations etc. taking into account the intended contract duration.
• Ensure tender documents meet the client standards, and risk assessment and risk mitigation measures are adequately identified, addressed and managed in accordance with the client HSE Risk Management Guidelines.
• Ensure that Tender Circular are processed and issued in a timely manner.
• Ensure security of pricing information and confidentiality of commercial evaluation.
• Develop internal processes and solution using MS Access, Excel and other client programming software.
• Review the draft contract documents and provide comments and recommendation to the client Contract Department.
• Provide practical assistance for effective negotiation including preparation of management briefs during financial negotiations of bidders with the client tender committees.
• Ensure that bid evaluations are conducted in a fair and ethical manner and are consistent with the terms and conditions of tenders, client  Policies and Guidelines and the evaluation criteria apply equitably to all received bids.
• Issue and Monitor the Variations requested by the client projects.
• Coordinate the Variations with internal involved departments and sections.
• Ensure completing the Variation application as per department KPIs and follow the client changes in internal processes and workflow.
• Coordinate with Contractor to keep required contractual documents updated during the project period.
• Raise any issues that require consideration to the Contracts Advisor / Expert for advice on actions/ recommendations.
• Perform other duties/ tasks as required

Qualification:

• Minimum Bachelors Degree in Engineering or Quantity Surveying and equivalent
• Education qualification obtained from North America, West Europe, Australia
• Holder of Chartered Membership in relevant discipline (e.g. Engineering) would be an advantage
• Holder of current/valid Qatar Driving License would be an advantage

Experience:

• Minimum of 10 years of experience preferably in water/ wastewater industry.
• Experience of working within a multi-cultural environment preferably in the Middle East
• Knowledge and experience in contract management
• Broad experience in construction sector with demonstrated experience in Contract Management Experience in projects involving Government Departments and Outsourced contractors/consultants.
• Proficient in Tender Documents compilation, preparation of Bills of Quality, interim claim evaluation and final account is compulsory
• Computer knowledge related to quantity surveying field, MS office etc.
• Ability to influence and engage stakeholders and staff at all levels within the Organisation
• Excellent communication and presentation skills
• Ability to communicate verbally and in writing in English is mandatory.
• Ability to communicate verbally and in writing in Arabic is preferred