Event Organizer

Key Responsibilities

Event Planning & Coordination

• Plan, organize, and execute exhibitions, conferences, seminars, trade shows, and special events
• Develop event concepts, timelines, and detailed project plans
• Coordinate event schedules, programs, and floor plans

Vendor & Stakeholder Management

• Source, negotiate, and manage vendors (venues, caterers, AV suppliers, decorators, exhibitors, speakers)
• Liaise with sponsors, exhibitors, speakers, and partners
• Ensure all contracts and service agreements are in place

Budget & Financial Management

• Prepare and manage event budgets
• Track expenses and ensure cost control
• Handle invoicing, payments, and post-event financial reporting

Marketing & Promotion

• Coordinate event marketing and promotional activities
• Work with marketing teams on branding, signage, invitations, and digital promotion
• Support exhibitor and sponsor engagement

Logistics & Operations

• Oversee venue setup, registration, accommodation, transportation, and catering
• Manage event technology (AV, staging, lighting, registration systems)
• Ensure health, safety, and compliance standards are met

On-Site Event Management

• Supervise event setup, live operations, and breakdown
• Handle troubleshooting and last-minute issues
• Ensure a smooth and professional attendee experience

Post-Event Evaluation

• Collect feedback from clients, attendees, and stakeholders
• Prepare post-event reports and recommendations
• Maintain event records and documentation

Skills & Competencies

• Strong organizational and project management skills
• Excellent communication and negotiation abilities
• Ability to manage multiple events simultaneously
• Budgeting and financial management skills
• Problem-solving and decision-making under pressure
• Attention to detail and time management
• Proficiency in MS Office and event management tools

Qualifications & Experience

• Bachelor’s degree in Event Management, Hospitality, Marketing, Communications, or related field (preferred)
• Proven experience in organizing exhibitions, conferences, or large-scale events
• Experience working with vendors, sponsors, and venues

Working Conditions

• Flexible working hours, including evenings and weekends
• Travel may be required depending on event locations
• Fast-paced and deadline-driven environment