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Admin Assistant

2 days ago 2025/02/08
Full Time Employee
100-499 Employees · Administration Support Services

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Job Description

  • Completing a broad variety of Admin tasks including: managing an extremely active calendar of appointments, composing & preparing correspondence that is mostly confidential, completing expense reports, arranging complex & detailed travel plans (Business & Personal), agendas & itineraries, and compiling documents for travel related meetings.
  • Planning, coordinating & ensuring that the CEO’s schedule is followed and respected. Providing a “gatekeeper” role, creating win-win situations for direct access to the CEO’s office and time.
  • Communicating directly & on behalf of the CEO with Board Members and others on matters related to CEO’s initiatives.
  • Prioritizing, researching and following up on incoming concerns & issues addressed to the CEO, and determining appropriate course of action, response or referral.
  • Providing a bridge of smooth communication between the CEO’s office and internal departments; demonstrating leadership to maintain trust, credibility and support with senior management staff.
  • Working closely and effectively with the CEO to keep him well informed of upcoming responsibilities and commitments.
  • Providing leadership to build relationships that are crucial to the success of the organization and managing a variety of special projects for the CEO.
  • Completing critical aspects of deliverables successfully with hands-on approach, including personal correspondence, drafting acknowledgement letters, and other tasks to facilitate the CEO’s ability to effectively lead Avalon Pharma.
  • Ensuring that the CEO’s bio is kept updated and responds to requests regarding the CEO and the organization in general.
  • Following up on contacts made by the CEO & supporting the cultivation of ongoing relationships.
  • Communicating, organizing & following up on matters related to head office contractors & suppliers.
  • Organizing and coordinating the Annual Incentive Travel for the Sales & Marketing team overseas.
  • Liaising with legal regarding company licenses, agreements and government entity requirements.

Managing all related banking & admin matters for sister companies.

Skills

Skills and Knowledge

  • Honesty & Integrity
  • Risk Assessment
  • Corporate Responsibility
  • Communication
  • Experience & interest in internal and external communications
  • Proficient in Microsoft office (Outlook, Word, Excel and Power Point) and social media web platforms
  • Arabic & English Proficiency is a must
  • Strong organizational skills
  • Excellent attention to details
  • Very strong interpersonal skills & the ability to build relationships with stakeholders, including employees, board members and external customers
  • Expert level written and verbal communication skills
  • Emotional maturity
  • Ability to be extremely effective independently
  • Proven ability to handle confidential information and demonstrate the highest level of customer service and response
  • Demonstrated ability to achieve high performance goals & meet deadlines in a fast-paced environment
  • Forward looking thinker who actively seeks opportunities & proposes solutions

Preferred Candidate

Residence Location
Riyadh,Saudi Arabia
Gender
Female
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Avalon Pharmaceuticals
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We are a young and energetic pharmaceuticals company that develops, manufactures and markets a wide range of unique health and beauty brands, generic prescription medicines. The greatest measure of our success is the ever-growing number of customers across the Middle East, and beyond, who appreciate and rely on our products everyday. As a “proud to be” Saudi Arabian company, our vision is aligned with the Kingdom’s Vision2030. We are ambitious in our drive to deliver real benefits to: Our consumers, our scientific and commercial partners (both within the Kingdom and internationally), our shareholders and to the community at large. HEALTH & WELLBEING By developing, manufacturing and marketing a wide range of prescription medications and unique health and beauty brands; we deliver health and happiness to our growing base of patients and consumers. As we grow, we continue to invest in our talented workforce, new and exciting technology and research and development. This commitment is helping us deliver on our promise to becoming the Kingdom’s leading heath and beauty company.

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