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Administrative Assistant

Today 2025/01/12
$500 - $1,000
Full Time Employee · 0-3 Years of Experience
50-99 Employees · Installation & Technical Services - Project & Construction Planning

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Job Description

  • Perform general office duties, including managing correspondence, scheduling meetings, and maintaining organized filing systems.
  • Handle incoming and outgoing communications in English, Arabic, and Chinese, ensuring accuracy and professionalism.
  • Manage office supplies and ensure the smooth functioning of daily office operations.
  • Prepare and manage reports, documents, and presentations as required by management.
  • Maintain accurate records of sales activities, client interactions, and administrative tasks.
  • Assist the sales and marketing team with lead generation, customer follow-up, and maintaining customer databases.
  • Prepare sales presentations, marketing materials, and proposals as required.
  • Visit clients to arrange meetings, develop new business, and gather new requirements.
  • Support in organizing events and client meetings.
  • Build and maintain strong relationships with clients, ensuring prompt responses to inquiries and follow-up.
  • Serve as a liaison between clients and the company, effectively addressing their needs.
  • Provide verbal and written translations between English, Arabic, and Chinese for internal and external official communications.
  • Assist in interpreting during meetings, client discussions, and business negotiations.
  • Coordinate with internal departments to ensure seamless workflow and adherence to deadlines.
  • Assist in coordinating and managing office projects, ensuring timely completion and adherence to project goals.
  • Liaise with external vendors and service providers to support office operations.
  • Proficiency in English, Chinese, or Korean (spoken and written) is mandatory.
  • Bachelor’s degree or equivalent qualification in Business Administration, Marketing, or related fields.
  • At least 03 years of experience in office administration, sales, or marketing roles.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Strong organizational and multitasking skills.
  • Ability to arrange meetings via Zoom, Teams, or in person visits.
  • Excellent communication and interpersonal skills.
  • Ability to work in a multicultural environment.
  • Prior experience in the contracting or construction industry is an advantage but not mandatory.



Skills

Chinese, Turkish, Spanish, or Korean language


Preferred Candidate

Years of Experience
Min: 0 Max: 3
Gender
Female
Major
Sales & call Center
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