Job Description
The Document Control Officer is responsible for managing and maintaining
the company’s documentation and records in a secure, organized, and
accessible manner. This role involves ensuring compliance with company
policies and regulatory requirements, maintaining document version control,
and supporting internal teams by providing accurate and up-to-date records.
The ideal candidate will have at least 2 years of experience in document
control and excellent organizational skills.
Skills
Key Responsibilities
Documentation Management
- Maintain an organized and secure document management system, both physical and digital.
- Ensure proper indexing, labeling, and filing of documents for easy retrieval.
- Track, manage, and archive all incoming and outgoing documents, ensuring compliance with company policies.
Version Control
- Implement and maintain a system for document version control to track changes and updates.
- Ensure that obsolete versions of documents are removed and archived appropriately.
Compliance and Standards
- Ensure all documents comply with company policies, regulatory requirements, and applicable standards.
- Conduct periodic audits to ensure documentation accuracy and compliance.
Support to Internal Teams
- Provide accurate and up-to-date documents to support internal teams and management.
- Assist in preparing and submitting reports or documentation for
- regulatory or compliance purposes.
Coordination and Reporting
- Coordinate with relevant departments to ensure timely submission of documents.
- Generate reports on document status, updates, and archival processes for senior management.
Qualifications
Education:
- Diploma or Bachelor’s degree in Business Administration, Information Management, or a related field.
Experience:
- Minimum of 2 years of experience in document control, record management, or a related role.
- Experience in implementing or managing document control systems is a plus.
Skills:
- Excellent organizational and time management skills.
- Proficiency in document management software and Microsoft Office Suite.
- Strong attention to detail and accuracy.
- Ability to handle sensitive and confidential information with discretion.
- Fluency in Arabic and English is required.
Key Competencies
- Attention to Detail
- Organizational Skills
- Communication and Collaboration
- Compliance Orientation
- Problem-Solving
Working Conditions
- Office-based role with occasional coordination with external vendors or regulatory bodies.
- Standard working hours with occasional extended hours during reporting periods.
Preferred Candidate
Years of Experience
Min: 2 Max: 7
Degree
Bachelor's degree / higher diploma
