Document Controller

Company Profile:

Established in 1985 in Riyadh, Dar Al Majd Consulting Engineers (DAMCE) is a leading engineering consultancy in Saudi Arabia. With over 220 employees, DAMCE provides professional engineering services across a wide spectrum of projects for government and private sectors.

Qualifications:

• Bachelor’s degree in Business Administration
• Minimum of 15 years of international experience in document control or related fields
• Familiarity with EDMS Aconex
• Relevant affiliations, if any
• Saudi Council Membership – Mandatory

Key Responsibilities:

• Establish and maintain workflow and record-keeping systems for electronic and hard copy documents
• Prepare, distribute, organize, and file all technical and commercial documents in compliance with client standards, legal, and business regulations
• Minimum of 10 years’ experience in document management for infrastructure development projects and construction industry
• Receive and archive project engineering drawings/documents as per project drawing index and data handover
• Maintain logs for incoming and outgoing correspondence including letters, MOMs, transmittals, invoices, drawings, etc.
• Liaise with document originators, engineers, and personnel to resolve discrepancies and ensure understanding of departmental procedures
• Manage Electronic Data Management System (EDMS) through Aconex, including indexing, storing, and retrieving a wide variety of document types
• Convert paper documents to digital format using scanning software linked to EDMS
• Review documents for regulatory compliance, manage revisions, and archive outdated versions
• Distribute documents to clients, main consultants, and sub-consultants, and ensure they take necessary actions as part of the document flow
• Create master document templates and forms, and train employees on their usage
• Prepare and update document control procedures
• Ensure compliance with client and consultant procedures in the document flow process
• Carry out administrative duties as required
• Strong verbal and written communication skills
• Must be working in KSA with transferable Iqama

Requirements:

• Minimum experience: 15 years
• Maximum experience: 20 years
• Any nationality
• Location: Anywhere in the Kingdom of Saudi Arabia
• Language: Proficient in English; Arabic is an advantage
• Salary: To be offered upon interview