Procurement Manager

Job Purpose:

The IT Procurement Manager is responsible for managing end-to-end procurement activities for technology, systems, and project-based requirements. The role ensures cost optimization, supplier performance, compliance with company policies, and alignment with Sales, Finance, and technical teams to support timely project delivery.

Key Responsibilities

Procurement & Operations

• Manage the full procurement cycle (PR → RFQ → Costing → PO → Delivery → Invoice coordination).
• Review and approve PRs related to IT, systems, and project requirements.
• Ensure timely issuance of POs in coordination with Finance and Sales.
• Handle urgent and escalated procurement cases for critical projects.
• Vendor & Supplier Management
• Establish and manage strategic partnerships with key technology brands, including partner registration, level of partnership, and alignment with vendor program requirements to unlock commercial benefits, discounts, and sales eligibility.
• Manage relationships with vendors, distributors, and system integrators.
• Lead negotiations on pricing, payment terms, lead time, and commercial conditions.
• Coordinate deal registrations and vendor approvals when required.
• Monitor supplier performance, delivery timelines, and compliance.
• Costing & Commercial Support
• Review and validate cost sheets before sharing with Sales.
• Ensure alignment between vendor terms and client payment terms.
• Support Sales team during bidding and proposal stages with accurate and timely cost data.
• Identify cost-saving opportunities and negotiate improved commercial terms.
• ERP & Process Control
• Oversee procurement transactions within ERP systems (Microsoft Dynamics 365).
• Ensure correct item creation, categorization, and compliance with Finance requirements.
• Maintain proper documentation and audit trails for procurement activities.
• Support process improvements and procurement workflow optimization.
• Stakeholder Coordination
• Act as the main interface between Procurement, Sales, Finance, Technical, and Warehouse teams.
• Align procurement activities with project timelines and delivery requirements.
• Provide clear status updates and reporting to management.
• Team Leadership
• Manage and guide the procurement team.
• Assign tasks, follow up on progress, and ensure timely closure of requests.
• Support onboarding and training of new procurement team members.
• Review team performance and ensure compliance with procurement standards.

Required Qualifications

• Bachelor’s degree in MIS, supply chain, Business Administration, IT, or related field.
• 7+ years of experience in procurement, with strong exposure to IT / technology procurement.
• Hands-on experience with ERP systems (preferably Microsoft Dynamics 365).
• Strong understanding of procurement cycles, vendor negotiations, and commercial terms.

Key Skills & Competencies

• Strong negotiation and commercial expertise.
• Excellent coordination and stakeholder management skills.
• High attention to detail and process discipline.
• Ability to manage multiple projects and urgent priorities.
• Strong communication skills (English mandatory).
• Leadership and team management capability.

Preferred Experience

• Experience in project-based or system integration companies.
• Exposure to large-scale or multi-stakeholder projects.
• Experience working closely with Sales and Finance teams.

Equal opportunity employer.