Procurement Supervisor

The Procurement Supervisor is responsible for managing local procurement activities excluding all production-related raw materials. The role focuses on consumables, assets, equipment, and services required for factory, warehouse, retail shops, and accommodation operations. The position ensures cost control, supplier management, budget compliance, and timely availability of required items.

Key Responsibilities – Local Procurement Duties

1. Create, monitor, and control budgets and expenditures for local procurement consumables, including but not limited to:

• Packaging supplies
• General office supplies
• Kitchen supplies
• Drinking water
• First Aid supplies
• Cleaning and hygiene supplies (Factory, Warehouse, Shops)

1. Create, monitor, and control budgets and expenditures for local procurement of equipment and assets, including but not limited to:

• Company vehicles
• IT equipment
• Furniture for Factory, Warehouse, Shops, and Accommodation
• Machine Parts and servicing agreements

1. Evaluate vendors and suppliers, negotiate commercial terms, and prepare procurement reports related to orders and costs.
2. Create, update, and maintain a vendor database, including online suppliers, ensuring price comparison and cost optimization for maximum ROI.
3. Organize and maintain procurement records, including delivery timelines, invoices, and quantities supplied.
4. Estimate costs and establish procurement parameters and budgets for purchases.
5. Develop and maintain strong working relationships with vendors and suppliers.
6. Examine and review products and supplies to ensure compliance with quality standards.
7. Track incoming inventory, monitor delivery schedules, and record actual delivery times.
8. Work closely with internal teams to plan future procurement needs and identify potential suppliers.
9. Analyse potential vendors and suppliers for future projects and operational requirements.
10. Ensure all deliveries meet order specifications, quantities, and quality requirements.
11. Collaborate with finance and accounts teams on contracts, invoicing, payments, and cost control.
12. Perform any additional procurement-related tasks assigned by management.