Projects & Facilities Manager

As Projects & Facilities Manager, you will be responsible for facilitating project development and progress of EtonHouse’s school and preschool projects from initiation to completion, and for ensuring quality and timely delivery. You will also be responsible for oversight of team members, setting deadlines, and monitoring every stage of project progress. Post project delivery, you will also be responsible for the ongoing facilities management and maintenance of EtonHouse’s school and preschool campuses in Saudi Arabia.

Roles & Responsibilities

• Overall delivery of the school and preschool projects from initiation to completion
  
• Coordinate with relevant parties to manage progress of the project to make sure that the schedule is kept.
• Oversee the project team and subcontractors in delivery of project to meet completion date.
• Work with project (landlord) and school team to manage project operations, schedule and specifications
• Attending site meetings and support regular project progress meetings, and reporting on project progress as required and remove barriers by communicating openly.
• Manage procurement, delivery and installations of school and preschool furniture and equipment
• Manage operational cost to keep cost within the budget.
• Manage contractors’ and vendors’ activities to ensure compliance of contract requirements.
• Monitor quality of project delivery to make sure they meet project requirements and regulations.
• Monitor compliance of work with the workplace safety and health regulations.
• Supervise daily site activities
• Liaise with various relevant government authorities in Saudi Arabia
• Undertake any other duties or responsibilities assigned
  

• Plans and delivers regular preventive maintenance of facilities including aircon servicing, maintenance of kitchen equipment, kitchen exhaust, fridge maintenance, painting and cleaning of all facilities in the school
• Ensures that the Campus is a safe and secure environment for our children and employees.
• Handles maintenance requests and update maintenance request records and monitor response time
• Handles feedback from Principal and Teachers, and provide prompt responses within the same day
• Adheres to effective execution of safety and standard operating procedures and workplace safety and health (WSH) guidelines
• Supervise contractors and team of security, cleaners and maintenance officers, ensuring their full attendance and to keep proper records of their attendance
• Monitors performance of contract cleaning staff to ensure that they are cleaning the assigned zones and meets the high cleaning standards set and that cleaning equipment and chemicals are stored safely
• Manages external vendors and contractors on-site maintenance works and their contracts in terms of work completion and thorough cleanliness
• Ensures all maintenance activities are carried out in compliance with safety and environmental regulations
• Liaise with various relevant government authorities in Saudi Arabia
• Handles procurement of maintenance or minor renovation works relating to school’s facilities
• Be in-charge of all matters relating to the school’s logistics and facilities management
• Undertake any other duties or responsibilities assigned
  

• Degree or Diploma in Project Management / Mechanical / Electrical / Civil Engineering or equivalent
• Minimum 5 - 10 years of relevant experience in Project Management and coordination, preferably in school environment or similar
• Able to understand construction and technical drawings, specifications and requirements
• Strong experience and knowledge in construction and workplace safety regulations
• Self-driven and committed individual with excellent follow up
• Highly motivated and adaptable with a ‘can-do’ attitude
• Effective communication skills
• Highly proficient in Microsoft Office (Word, Excel, Power Point, Project)
• Knowledge in auto-cad
• Able to work independently with little supervision and guidance