Administrative Assistant

Skills

Key Responsibilities:

Administrative Support:

• Manage daily office operations, including scheduling meetings, handling correspondence, and maintaining records.
• Prepare and organize documents, including client agreements, proposals, and reports.
• Maintain a filing system for physical and digital records for quick and efficient retrieval.

Client Interaction:

• Serve as the first point of contact for clients, handling inquiries and directing them to the appropriate team members.
• Assist in onboarding new clients by collecting and verifying required documents.
• Coordinate with clients on deadlines, follow-ups, and updates on business setup processes.

Coordination and Communication:

• Liaise with government departments (e.g., DED, Free Zones) and external service providers to follow up on licensing and registration processes.
• Coordinate internal communications between departments to ensure smooth workflow.

Documentation and Compliance:

• Ensure all client and company documents meet legal and regulatory requirements.
• Assist in preparing documents for visa applications, trade licenses, and renewals.

Financial and Operational Tasks:

• Maintain records of invoices, receipts, and office expenses.
• Assist in budget management and prepare basic financial reports for review.

Office Management:

• Manage office supplies, coordinate with vendors, and maintain office equipment.
• Organize meetings, conferences, and team events as required.
• Ensure compliance with company policies and maintain a professional office environment.

Data Management and Reporting:

• Update CRM systems with client information and track project progress.
• Generate and distribute periodic reports to management and clients.

Key Skills and Qualifications:

• Education:
• Bachelor’s degree in Business Administration, Office Management, or a related field is preferred.
• Experience:
• 2–4 years of experience in an administrative role, preferably in a business consultancy or similar environment.
• Technical Skills:
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and CRM systems.
• Knowledge of UAE business setup procedures, Free Zones, and government regulations is an advantage.

• Soft Skills:
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• High attention to detail and a proactive approach to problem-solving.

Fluency in English is essential.