Business Controller

Senior Manager - Business Control



JOB PURPOSE AND SCOPE:



• To control company’s business by analyzing, developing and ensuring the smooth and reliable procedures for the company’s business expansion from integrated IT, Accounts and Logistics field.



Reporting to: Senior GM – Business Operations Division



Responsible for: IT, Accounts, Logistics and Management Support



KEY RESPONSIBILITIES / DUTIES:



MANAGEMENT SUPPORT:



• Supporting management to make a right decision at right timing by providing necessary information by coordinating with all related parties (external or internal).

• Taking care of legal issue together with accounting team and HR team as a liaison.



LOGISTIC:



• Liaising with all stakeholders (Japan/ Factory at different locations globally/ logistics/ respective buyer and buyer’s forwarder) to carry out smooth shipments.

• Controlling the overall LC related Operations by ensuring the LC Receipts / Confirmations & Accountability of the LC Charges with team members.

• O/A Credit Limit Management with accounting team based on the client credibility analysis and back up of proper guarantee and also time to time monitoring.

• Payment Follow for Client orders with sales team & providing Instructions for the release of shipments based on the payment receipt / Credit facility and ensure all trade transactions are done in line with the company guidelines.

• To input all relevant information in the instructions as per the payment receipt, customer request and country requirement.

• Ensuring that the Monthly Invoices Statement to all O/A Customers are prepared and sent to the customers.

• Analyze the department procedures and timely review to ensure the efficient performance of the team.

• Generation of Regular reports / timely random report based on the requirement of the Department / Superiors.

• Issuing Debit Notes whenever required to complete shipments.



ACCOUNTING:



• Manages monthly and quarterly reports (Virtual Balance Sheet, B/S Reconciliation, etc.) after gathering, analyzing and summarizing data in the system.

• Responsible for general ledger and balance sheet reconciliation

• Reviews and monitors all payment requests for proper authorization and disbursements

• Manages posting all approvals and payments in the system and ensure that this is done before month-end closing.

• Manages numerous month-end, quarterly and annual closing task and execute/prepares other related financial reports to be uploaded in Accounting system

• Monitors Trade Payables lump sum payments and ensure to carry out the procedure as per HQ’s deadline.

• Provides supports during internal and external audit of the company

• Reconciles monthly Trade Payables to HQ (if applicable)

• Assists in the queries of other departments and resolve issues within the company.

• Follow Up with the customer for the receipt for all A/R & Overdue payments with sales team



INFORMATION TECHNOLOGY:



• Develop and ensure the processes along with the company’s business expansion

• Integrates a system to process Logistic and Accounting principals

• Provide monthly management reports internally & externally

• To prepare and forward monthly and half fiscal sale closing report

• To monitor and control assets in the office through an organized system

• Manage & maintain warehouse stock/inventory reports



PREFERRED SKILLS AND QUALIFICATIONS:



• Leading several teams in various field.

• Accuracy and strong attention to details

• Aptitude for numbers and quantitative skills

• Ability to meet schedules and deadlines

• Adheres to policies, procedures and instructions

• Ability to maintain good working relation with co-employees and external customers

• Ability to function as a team player

• Bachelor in commerce, Accounting or higher degree



PREFERRED EXPERIENCE:



• Proven business control and senior accounting experience

• Thorough knowledge of basic accounting procedures and principles

• Experience with general ledger functions and month-end/year end closing procedures

• Excellent accounting software user and administration skills

• Proven Trade & Finance experience