Event Planner & Coordinator

Job Title - Event Planner & Coordinator 

About the Role
We are looking for a creative and highly organized Event Planner & Coordinator to plan, manage, and execute events that enhance brand visibility and customer engagement within a café and hospitality environment. This role focuses on end-to-end event coordination, vendor management, and delivering memorable guest experiences.

Key Responsibilities

Event Planning & Execution
Plan, organize, and execute in-house and off-site events such as live music, themed nights, private parties, and corporate gatherings.
Develop event concepts aligned with brand positioning and customer preferences.
Manage event timelines, schedules, and logistics to ensure smooth execution.
Vendor & Partner Coordination
Coordinate with vendors, entertainers, decorators, and suppliers.
Negotiate pricing, contracts, and service deliverables.
Ensure vendors meet quality, timing, and safety expectations.
Budgeting & Cost Control
Prepare event budgets and track expenses to ensure cost efficiency.
Monitor spending and ensure events are delivered within approved budgets.
Evaluate event ROI and provide cost optimization suggestions.
Marketing & Promotion Support
Collaborate with marketing teams to promote events through social media and in-store channels.
Support content creation for event promotions and post-event engagement.
Track attendance and customer feedback to improve future events.
On-Site Coordination & Guest Experience
Oversee on-site event setup, execution, and breakdown.
Act as the main point of contact during events to resolve issues promptly.
Ensure a high-quality guest experience and adherence to service standards.
Reporting & Continuous Improvement
Prepare post-event reports covering attendance, feedback, and outcomes.
Gather insights to refine event planning processes and concepts.
Maintain records of events, vendors, and performance metrics.

Qualifications & Experience
Bachelors degree or diploma in Event Management, Hospitality, Marketing, or related field.
2–5 years of experience in event planning, preferably within hospitality or F&B environments.
Experience managing multiple events and coordinating vendors.

Key Skills & Competencies
Strong organizational and multitasking abilities
Excellent communication and interpersonal skills
Creative mindset with attention to detail
Ability to work flexible hours, including evenings and weekends
Problem-solving and decision-making skills

What We Offer
Creative role in a vibrant hospitality environment
Opportunity to design unique and engaging events
Supportive and collaborative team culture
Competitive compensation and growth opportunities

Apply now!