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#### Job Summary:
We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will be adept at multitasking, possess strong communication skills, and have a keen attention to detail. This role is crucial in ensuring the smooth operation of our executive office and will involve a variety of administrative tasks.
#### Key Responsibilities:
- **Administrative Support**: Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, invoicing and filing and organizing travel arrangements.
- **Communication Management**: Act as a liaison between executives and internal/external stakeholders, handling correspondence and inquiries in a professional manner.
- **Meeting Coordination**: Prepare agendas, take minutes, and follow up on action items from meetings. Ensure all necessary materials are available for meetings.
- **Project Management**: Assist in managing special projects, tracking deadlines, and ensuring timely completion of tasks.
- **Document Preparation**: Create and edit reports, presentations, and other documents as needed. Ensure all materials are accurate and professionally formatted.
- **Office Management**: Oversee office supplies and equipment, ensuring a well-organized and efficient workspace.
- **Confidentiality**: Handle sensitive information with discretion and maintain confidentiality at all times.
- **Event Planning**: Organize company events, including team-building activities and executive retreats.
#### Qualifications:
- **Education**: Bachelor’s degree in Business Administration or related field preferred.
- **Experience**: Minimum of 3-5 years of experience as an executive assistant or in a similar role.
- **Technical Skills**: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software.
- **Communication Skills**: Excellent verbal and written communication skills; ability to interact professionally with all levels of staff and external partners.
- **Organizational Skills**: Strong organizational and time management skills with the ability to prioritize tasks effectively.
- **Problem-Solving**: Ability to think critically and solve problems independently.
- **Adaptability**: Comfortable working in a fast-paced environment and handling changing priorities.
Benefits:
- Competitive salary and
- Performance-based bonuses
- Professional development opportunities
- **Attention to Detail**: Exceptional accuracy in work, ensuring all tasks are completed without oversight.
- **Interpersonal Skills**: Strong relationship-building abilities, fostering a positive work environment.
- **Time Management**: Ability to manage multiple projects and deadlines simultaneously.
- **Tech Savvy**: Familiarity with virtual collaboration tools (e.g., Zoom, Slack) and calendar management software.
- **Research Skills**: Proficient in conducting research and compiling information for reports and presentations.
- **Customer Service Orientation**: A friendly and approachable demeanor to effectively handle inquiries and requests.
- **Flexibility**: Ability to adapt to changing priorities and work demands.
- **Problem-Solving**: Critical thinking skills to address challenges independently and efficiently.
- **Proficiency in Excel**: Ability to create, manage, and analyze spreadsheets, including using formulas and functions for data organization.
- **Filing Skills**: Strong organizational skills for maintaining both physical and digital filing systems, ensuring easy access to documents.
- **Invoicing Skills**: Experience in preparing, processing, and tracking invoices, ensuring accuracy and timely payments.
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