Executive Personal Assistant

Job Title: Personal Assistant to Founder

Location: Dubai (In-Office, Monday to Friday)

Type: Full-Time

Overview

We are looking for a highly organised, proactive, and reliable Personal Assistant to support a young founder based in Dubai. This is an in-office role designed to remove distractions, manage day-to-day logistics, and protect the founder’s time so they can stay focused on high-impact work.

This role suits someone who thrives on structure, anticipates needs before they arise, and takes pride in making someone else more productive.

Key Responsibilities

• Manage and maintain the founder’s calendar, scheduling meetings, calls, and appointments
• Book meetings, coordinate with internal and external stakeholders, and manage follow-ups
• Handle inbox management, including drafting and responding to emails when required
• Order meals, manage daily logistics, and handle ad-hoc personal tasks during working hours
• Coordinate travel, transport, and bookings as needed
• Run errands and assist with day-to-day operational tasks
• Drive the founder when required (must be a confident driver in Dubai)
• Support research tasks, note-taking, and organisation of information
• Ensure the founder’s time is structured, efficient, and uninterrupted
• Act as a trusted right hand, keeping things moving smoothly throughout the day

What This Role Is

• A hands-on, fast-paced personal assistant role
• Focused on time management, organisation, and execution
• In-office support for a high-performance founder
• A role where initiative and problem-solving are essential

What This Role Is Not

• This is not a remote role
• This is not a cooking or household role
• This is not a purely administrative desk job

Requirements

• Based in Dubai or willing to relocate
• Available in the office Monday to Friday
• Strong organisational and time-management skills
• Excellent written and spoken English
• Confident, professional, and discreet
• Able to multitask and adapt quickly to changing priorities
• Comfortable handling both professional and personal tasks
• Valid UAE driving licence preferred
• Prior experience as a personal assistant or executive assistant is a strong advantage

Personality Fit

• Calm under pressure
• Detail-oriented and reliable
• Proactive rather than reactive
• Comfortable working closely with a founder
• Takes ownership and follows through

Why This Role

You’ll gain direct exposure to a fast-growing business environment, work closely with a founder, and play a key role in maximising productivity and execution. This is a trusted position with real responsibility and room to grow.