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Job description
Preference will be given to those who have worked in contracting companies.
Provide high-level executive and administrative support to the General Manager (Contracting Company), ensuring effective coordination between departments, engineering teams, and senior management. The role contributes to:
Enhancing decision-making speed and accuracy.
Monitoring projects and executive tasks efficiently.
Ensuring adherence to timelines and company policies.
Strengthening corporate governance and operational discipline.
Reporting Line
Reports directly to: General Manager
Liaises closely with:
Department Heads
Project Managers
Engineers and Site Teams
Finance Department
Skills
Key Responsibilities
1. Executive Support
Manage the General Manager’s executive office and daily operations.
Filter and prioritize the GM’s daily schedule to focus on high-value tasks.
Draft and prepare official correspondence, letters, administrative decisions, and executive reports.
Follow up on GM directives and ensure timely implementation by relevant departments.
Maintain and archive all confidential documents and administrative records.
Prepare Executive Briefs before important meetings, summarizing key data, risks, and opportunities.
2. Interdepartmental and Engineering Coordination
Serve as the main liaison between the GM and all departments.
Coordinate with:
Project engineers and technical offices
Project and site managers
Monitor project progress, challenges, and key observations, and provide executive summaries to senior management.
Ensure smooth and clear communication between senior management and technical teams.
3. Executive Meeting Management
Prepare agendas for senior-level administrative and technical meetings.
Organize and manage:
Senior management meetings
Project follow-up meetings
Coordination meetings with consultants and partners (when needed)
Take accurate, professional minutes of meetings.
Track decisions and follow up on action items until closure.
4. Administrative Follow-Up and Reporting
Manage incoming and outgoing correspondence, distributing it according to priority and responsibility.
Prepare regular reports for senior management (weekly, monthly, or as requested).
Monitor approvals, signatures, and administrative commitments.
Support the preparation of executive presentations and project-related reports.
Develop project dashboards to track progress, risks, budgets, and schedules.
5. Strategic Decision Support
Summarize key data and updates to facilitate administrative and technical decision-making.
Track project KPIs in coordination with technical and financial departments.
Highlight risks, delays, or deviations for senior management awareness.
6. Special Projects and Executive Tasks
Monitor special projects assigned by senior management, such as events, government or consultant visits, or process improvement initiatives.
Coordinate with departments to ensure timely and quality execution.
7. Contract and Sensitive Document Management
Track final versions of contracts and key legal or technical documents.
Coordinate with Legal and Procurement departments to ensure completeness before submission to the GM.
8. External Stakeholder Communication
Represent the GM when liaising with contractors, consultants, investors, and strategic partners.
Draft formal correspondence in English and Arabic.
Monitor compliance with commitments and official communications.
9. HR/Training Coordination (Limited)
Coordinate workshops or employee-related meetings in collaboration with HR.
Does not manage HR functions directly.
10. Organizing Executive Events and High-Level Meetings
Organize Board Off-Site meetings, leadership workshops, and VIP visits.
Follow up on meeting outcomes and ensure official documentation.
11. Governance and Compliance
Fully comply with company policies and administrative procedures.
Maintain strict confidentiality of information and data.
Support internal and external audits when required.
Adhere to:
Non-discrimination policies
Equal opportunity principles
Corporate ethics
According to ILO standards and best corporate governance practices.
Qualifications and Requirements
Education
Bachelor’s degree in Business Administration, Executive Secretariat, or related field.
Experience
Minimum 3–5 years as an Executive Assistant, Executive Secretary, or senior administrative support.
Preferably with experience in large contracting companies or project-based organizations.
Language Requirements
Fluent in English (reading, writing, speaking) – mandatory
Arabic language proficiency is an advantage for communication with local stakeholders.
Skills and Competencies
Excellent organizational and time-management skills.
Strong coordination ability across multiple stakeholders and departments.
Professional written and verbal communication skills in English (mandatory) and Arabic.
Proficient in MS Office and Outlook.
Ability to work under pressure in fast-paced project environments.
High level of discipline, confidentiality, and professionalism.
Company Overview Mohamed Kamel Building Contracting L.L.C – S.P is a professionally driven construction company based in Sharjah, United Arab Emirates, delivering high-quality building and general contracting solutions across residential, commercial, and infrastructure projects. The company is recognized for its technical excellence, strong project management capabilities, and strict adherence to quality, safety, and delivery standards. Backed by skilled engineering teams and reliable execution resources, Mohamed Kamel Building Contracting ensures projects are completed efficiently, on time, and in full compliance with approved specifications. With a commitment to innovation, operational efficiency, and client satisfaction, the company positions itself as a trusted and competitive contractor, capable of meeting the demands of complex projects while maintaining the flexibility and responsiveness required in today’s dynamic construction market.
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