Logistic Coordinator

Job Description:



• Coordination with Sales dept. regarding LC opening and request of amendment if there is any.

• Monitoring of shipping schedule from each factory and LC follow sheet furnished by Sales dept.

• Examine, check and verify LC conditions for compliance.

• Prepares Shipping Instructions with CO instructions (if required by customer) and send them to factories along with LC copy.

• Coordination with Advising Banks on Arrival, Confirmation of LC, update LC follow and monitoring receipt of original LC.

• Coordination with the Accounts department for payments to Shipping Co., Embassies, Chamber of Commerce, etc.

• Coordination with respective factories for document copies needed for the preparation of LC documents for negotiation.

• Coordination with Shipping Companies regarding confirmation and BL issuance and shipping certificates (if required on LC) in Dubai.

• Send shipment advice to customers. Shipment summary for a customer with multiple shipments/ Invoices is required for their advance reconciliation.

• Processing of documents needed for LC negotiation in accordance with the LC terms and conditions such as invoice, packing list, CO and legalization of documents.

• Upon completion of LC requirements, negotiation of documents to the banks. Update negotiation record and monitor bank dispatch, receipt of proceeds through discounting for usance LC or sight payment.

• Registration of Sales to JUST system.

• Submission of sales evidence set (company Invoice, factory invoice and BL copy) to Accounts Department for recording and posting.

• Provide assistance to each distributor with regards to clearing and any other documentation requirements.

• Any other admin errand or task as assigned by the superior.

Qualifications and Skills:

• With relevant graduate or bachelor’s degree

• 1-3 years’ experience in Logistics coordination (preferably with Letter of Credits knowledge/experience)

• Experience in automotive industry is an advantage

• Proficient in MS Office skills (especially in excel) and database software

• Excellent communication and interpersonal skills (verbal & written)

• Strong organizational and coordination skills with the ability to work in a multi-cultural environment

• Positive attitude, self-motivated and other preferred traits (e.g., attention to detail, deadline-driven, time management, flexible, adaptable, calm demeanor, confident in carrying out tasks, quick learner etc.)