Office Administrator, 1 Year Fixed Term

Job Summary

If you are an Office Administrator professional looking for an opportunity to grow your career, this fixed‑term, one‑year role offers the chance to support efficient office operations, coordinate travel and logistics, and contribute to a smooth and welcoming workplace environment. You will play a key role in keeping daily functions running seamlessly while supporting leaders, employees, and stakeholders in a dynamic, fast‑paced business.

In This Role, Your Responsibilities Will Be:

Travel & Logistics Coordination 

• Coordinate end-to-end travel arrangements for leadership, employees, customers, and visitors, including flights, accommodation, visas, airport transfers, and ground transportation. 
• Verify passport validity and ensure visa applications comply with destination country requirements. 
• Arrange VIP travel services such as Meet & Greet and airport assistance as required. 
• Ensure all necessary approvals are obtained prior to processing travel and logistics requests. 
• Provide administrative and logistical support for leadership meetings, customer visits, Factory Acceptance Tests (FAT), and internal events. 

• Coordinate meeting logistics including venue booking, catering, audio-visual setup, gate passes, and giveaways. 

  
  

  Office Administration & Financial Support 

  
  
• Manage office administration activities including meeting room bookings, office supplies, pantry requirements, and facility coordination. 
• Maintain and manage system access and records across internal platforms (e.g., Oracle, Esker, vendor management systems). 
• Raise purchase requisitions, purchase orders, and support invoice processing and approvals in line with company policies. 
• Manage company credit card expenses and ensure timely submission and approval of expenses. 
• Coordinate courier services and document dispatch. 

• Liaise with vendors and service providers to ensure timely delivery of services and settlement of payments where required. 

  
  

  Events Support 

  
  
• Support Business Unit and employee engagement initiatives, including internal events and team activities.

Who You Are:

You build strong relationships and communicate clearly with colleagues, vendors, and visitors. You prioritize effectively, stay organized, and follow through on commitments. You proactively address issues before they escalate, and you remain composed and solutions‑focused in fast‑moving situations. You enjoy supporting others, collaborating with teams, and contributing to an efficient, welcoming, and well‑run workplace.

For This Role, You Will Need:

• Experience in office administration, office coordination, or a similar support role
• Strong organizational and time‑management skills with high attention to detail
• Effective written and verbal communication skills
• Proficiency in Microsoft Office tools (Word, Excel, PowerPoint, Outlook)
• Ability to manage multiple tasks simultaneously and prioritize effectively
• Strong interpersonal skills and a professional, service‑oriented approach
• Ability to work both independently and collaboratively
• Basic knowledge of office procedures and administrative systems
• Experience working with vendors, invoices, purchase requisitions, or office supplies
• A relevant diploma, associate degree, or equivalent education in business administration, office management, or a related field

Preferred Qualifications That Set You Apart:

• A positive attitude and willingness to take on responsibilities beyond the defined role
• Experience supporting senior leaders and coordinating complex logistics
• Familiarity with Oracle or other business systems
• Interest in continuous learning and process improvement

Our Culture and Commitment To You:

At Emerson, we prioritize a workplace where every employee is valued, respected, and empowered to grow. We foster an environment that encourages innovation, collaboration, and diverse perspectives—because we know that great ideas come from great teams. Our commitment to ongoing career development and growing an inclusive culture ensures you have the support to thrive. Whether through mentorship, training, or leadership opportunities, we invest in your success so you can make a lasting impact. We believe diverse teams working together are key to driving growth and delivering business results.

 We recognize the importance of employee wellbeing. We prioritize providing flexible, competitive benefits plans to meet you and your family’s physical, mental, financial, and social needs. We provide, medical insurance plans, Employee Assistance Program, tuition reimbursement, employee resource groups, recognition, and much more. Our culture prioritizes work-life balance and offers flexible time off plans, including paid parental leave (maternal and paternal), vacation and holiday leave.

Our training programs and initiatives focus on end-to end development, from onboarding through senior leadership. We provide a wide range of development opportunities, including face-to-face and virtual training, mentorship, and coaching, project management, and on-the-job training.