Office Manager

About Dubai Holding Entertainment:

Dubai Holding Entertainment offers an impressive range of destinations and attractions that enhance the appeal and competitiveness of Dubai as an international tourism and leisure hub, with the added value of the quality of the facilities and the high standards of training, supervision, and security.

Ain Dubai, the tallest observation wheel in the world, is the jewel of the Bluewaters extraordinary and one-of-a-kind experience and is set to offer a majestic new experiential perspective from the eye in the sky across Dubai’s mesmerizing skyline.

Global Village is one of the longest established tourist attractions in Dubai having opened its doors in 1997. It offers world-class cultural and family entertainment, featuring 26 international pavilions and millions of visitors every season.

As the most recent attraction within Dubai Holding Entertainment, Dubai Parks and Resorts™ is the Middle East’s largest multi-themed leisure and entertainment destination comprising of three separate theme parks: MOTIONGATE™ Dubai, LEGOLAND® Dubai and LEGOLAND® Water Park.

Leading destinations and attractions by Dubai Holding Entertainment also include Coca-Cola Arena, the largest multipurpose indoor arena in the Middle East; Roxy Cinemas, a premiere theatre experience; and The Green Planet in City Walk, a destination that recreates a tropical forest and many more.

Dubai Holding Entertainment owns the largest radio network in the region. Arabian Radio Network (ARN) is the most dynamic multiplatform broadcaster in the UAE and is at the forefront of innovation. It provides advanced in-studio cameras, broadcasting on-air, online on smartphone apps and the Apple TV platform. ARN has ten radio stations, including Dubai Eye, Virgin Radio, Al Arabiya and Hit – reaching over 200 nationalities and 4 million listeners each week in seven languages.

Building on ARN’s commitment to embracing the future and being able to provide access to the best marketing platforms in the region, MPN by Dubai Holding Entertainment is a multimedia sales house, operating premium out-of-home assets, video production, event sponsorship and activations.

Key Responsibilities:

The role is responsible for providing comprehensive support to senior management and managing the organization’s office operations including general office administration and meeting/event coordination. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. Highly organized and proactive Office Manager to oversee daily operations. Somone who is a multitasker with strong leadership skills and the ability to foster a positive work environment.

·      Perform a wide range of administrative tasks to support senior management in leading the organization effectively. This includes assisting with special projects, creating complex documents, reports, and presentations, gathering and preparing information for meetings with staff and external parties, drafting correspondence, maintaining contact lists, arranging travel, and processing expense reports.

·      Organize and manage all logistics for executive meetings and events, including scheduling meetings, drafting agendas, preparing and distributing presentation materials, and taking minutes. Ensure compliance with relevant rules and regulations for these meetings and events.

·      Prioritize inquiries and requests, addressing conflicts as they arise, and making informed decisions to ensure smooth daily operations.

·      Act as the primary contact for internal and external stakeholders regarding senior management matters, including those of a sensitive or critical nature. Assess and determine the best course of action or response, reflecting the style of senior management and organizational policies.

·      Collaborate closely with senior management to keep them informed of upcoming commitments and responsibilities, following up as necessary. Anticipate their needs ahead of meetings, conferences, and other engagements.

·      Serve as a “gatekeeper” and “gateway,” facilitating smooth communication between senior management and staff while fostering credibility, trust, and support within the Executive Team.

·      Oversee all aspects of the organization’s office services. Evaluate and help develop office policies and procedures to improve workflow and anticipate future needs as the organization grows. Assist in vendor selection and procurement of necessary equipment, services, and supplies.

·      Restock office materials, including snacks, printer supplies, paper, and general office supplies.

·      Provide event management support as needed.

·      Extend hospitality to all guests, contributing to a welcoming atmosphere.

·      Focus on building and maintaining strong relationships with both internal and external stakeholders.

·      Manage the office supplies inventory by monitoring stock levels, anticipating needs, assessing new products, placing and expediting orders, and verifying the receipt of supplies.