Job description
Main Job Responsibilities:
End-to-End Governance:
- Manage and oversee the end-to-end governance processes within the organization.
- Update and maintain supporting systems to align with project requirements.
Weekly Status Reporting:
- Coordinate the production of weekly regular status reports and dashboards.
- Ensure that reports are accurate, timely, and align with agreed reporting cycles.
Stakeholder Engagement:
- Engage with stakeholders at all levels to facilitate the provision of accurate information.
- Build and maintain relationships to support effective communication and collaboration.
Data Accuracy and Utilization:
- Ensure that data captured and maintained is accurate and effectively utilized by the project community.
- Implement processes to optimize the use of data in supporting project delivery.
Risk Management:
- Identify, assess, and manage project risks to ensure proactive mitigation strategies are in place.
- Collaborate with relevant teams to develop risk response plans and monitor their execution.
Resource Coordination:
- Work closely with resource managers to ensure the allocation of resources aligns with project requirements.
- Monitor resource utilization and provide recommendations for optimization.
Budget Oversight:
- Collaborate with the finance department to develop and manage project budgets.
- Monitor expenditures, identify variances, and propose corrective actions to ensure financial objectives are met.
Timeline Management:
- Develop and maintain project timelines, ensuring alignment with organizational objectives.
- Identify critical path activities and implement strategies to mitigate potential delays.
Continuous Improvement:
- Champion continuous improvement initiatives within the project management process.
- Evaluate and implement best practices to enhance project efficiency and effectiveness.
Quality Assurance:
- Establish and enforce quality standards for project deliverables.
- Conduct regular quality reviews and implement corrective actions as needed.
Reporting Enhancement:
- Continuously assess and enhance the content and format of status reports and dashboards.
- Incorporate visualizations and key performance indicators for improved insights.
Stakeholder Communication:
- Develop and implement a stakeholder communication plan to ensure transparent and effective communication.
- Tailor communication strategies based on the audience to convey complex information clearly.
Change Management:
- Collaborate with change management teams to facilitate the smooth adoption of project changes.
- Communicate changes to relevant stakeholders and address concerns in a timely manner.
Documentation Management:
- Oversee the creation and maintenance of project documentation, ensuring it aligns with organizational standards.
- Establish a centralized repository for easy access to project documentation.
Training and Development:
- Identify training needs within the project team and facilitate relevant training sessions.
- Foster a culture of continuous learning and development within the project community.
Skills
Requirements
Needed Competencies:
- Previous Project Coordination / PMO Analyst experience.
- Experience administering structured frameworks, such as project governance, quality standards, committee, or board meetings.
- Good knowledge of, and competence in the use of, MS Excel, MS Projects, and MS PowerPoint.
- Effective interpersonal skills, with the confidence to build relationships with stakeholders at all levels.
- Self-starter and self-motivated, with a can-do attitude.
Knowledge, Skills and Abilities:
- Proactive and Results-Driven: Demonstrated ability to take initiative and drive projects to successful completion.
- Collaborative: Able to work effectively with cross-functional teams and stakeholders.
- Analytical Thinker: Capable of assessing complex situations and making informed decisions.
- Excellent Communicator: Strong verbal and written communication skills.
Preferences:
- Project Management certification (e.g., PMP, PRINCE2).
- Experience working in a product-focused environment.
- Familiarity with agile methodologies.
- Advanced proficiency in project management tools and software.
Education:
- Bachelor's degree in Business Administration, Project Management, or a related field.
- Project Management Professional (PMP) certification or equivalent is strongly preferred.
- Advanced degree (Master's) in Project Management or a relevant field is a plus.
Experience:
- 3-5 years of experience in Project Management, with a focus on end-to-end governance, reporting, and coordination.
- Demonstrated experience in managing project teams, budgets, and timelines.
- Prior experience in risk management, resource coordination, and stakeholder engagement.
- Experience in a Project Management Office (PMO) or similar role is highly desirable.
- Proven track record of successfully delivering projects within scope, on time, and within budget.
This job post has been translated by AI and may contain minor differences or errors.
