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https://bayt.page.link/v1TUmrkCw1dqRip19
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Administrative Assistant

17 days ago 2026/02/17
Remote
3 Open Positions
Full time
10-49 Employees

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Job description

  • Communication & Correspondence: Answering calls, directing inquiries, managing emails, and handling mail.
  • Scheduling & Coordination: Managing calendars, setting up meetings, booking travel, and organizing events.
  • Document Management: Typing, preparing, proofreading reports, presentations, and other documents.
  • Office Management: Ordering supplies, maintaining inventory, managing databases, and organizing filing systems.
  • Financial Support: Processing invoices, tracking expenses, and assisting with basic bookkeeping.
  • Staff Support: Assisting colleagues with administrative tasks, providing general support, and potentially supervising clerical staff. 
  • Diary & Calendar Management: Scheduling appointments, managing calendars for individuals or teams, and coordinating conference calls.
  • Travel Arrangements: Booking flights, hotels, and car rentals for staff.
  • Meeting Support: Arranging logistics, taking minutes, and preparing materials.
  • Information Management: Maintaining contact lists, updating databases, and ensuring data protection.
  • Office Supplies: Monitoring stock levels, researching suppliers, and placing orders.
  • Customer Service: Acting as the first point of contact, greeting visitors, and liaising with clients. 


Skills

  • Organization: Managing calendars, files (digital & physical), and routines. 
  • Time Management & Prioritization: Scheduling, meeting deadlines, and focusing on high-priority tasks. 
  • Communication (Written & Verbal): Crafting professional emails, memos, and handling phone calls with clear, personable tone. 
  • Attention to Detail: Ensuring accuracy in documents and data entry. 
  • Problem-Solving: Resolving unexpected challenges and finding efficient solutions. 
  • Adaptability & Flexibili


This job post has been translated by AI and may contain minor differences or errors.
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